Procurement Assistant I - Emergency Appointment (Homelessness)

County of Los Angeles•Los Angeles, CA

1d•Onsite

About The Position

The Department of Homeless Services and Housing is seeking qualified candidates to fill emergency Procurement Assistant I vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Procurement Assistant I.

Requirements

One (1) year of experience in procurement, storekeeping, or related work at the level of Procurement Aid or Warehouse Worker I.
A certificate of satisfactory completion of a Procurement Competency Program presented or approved by the Los Angeles County Training Academy may be substituted for six (6) months of the required experience.
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Nice To Haves

Experience working for a public homelessness services agency providing direct field-based services, such as LAHSA, within the last 6 months.

Responsibilities

Reviews requisitions for supplies, querying operating units regarding necessity for quantities requested.
Canvasses vendors to locate items which are out of production or are in short supply, obtaining prices, discounts, and delivery dates using automated resources such as personal computers and the internet.
Arranges for demonstrations of equipment and supply items by vendors to ensure product effectiveness and suitability for intended purposes.
Participates in the writing of product specifications.
Reviews reports of goods received and inspects merchandise to verify conformance to purchase order specifications.
Arranges for and coordinates the testing of competitive products by operating units and prepares reports of findings on comparative costs, relative efficiency, labor savings, etc.
Ensures compliance with established County and departmental purchasing policies and procedures.
Supervises the clerical processing of supply documents, following up on delays, and the maintenance of related records and controls throughout the acquisition process.
Supervises follow-up activities and the expedition of orders for stock and non-stock items in the central purchasing agency.
Conducts consumption studies and prepares reports on current and contemplated usage of items and observations of operating units.
Conducts periodic review of various commodity classifications in connection with the maintenance of the department catalog, item utilization and standardization including the addition or deletion of items in accordance with past or contemplated usage by the operating departments, the classification of items, and the writing or revision of descriptions in a standardized format.
Recommends the addition or deletion of brands of items when products do or do not meet item standards.
May evaluate equipment for continued use or replacement.
May prepare letters to justify reasons for acceptance of other than the lowest bid.
May supervise warehousing and property custodial functions, including the provision of technical direction to less experienced procurement staff and ensuring compliance with unit safety practices.