Procurement and Vendor Relations Coordinator

Government of Alberta•Edmonton, AB

1d•CA$66,884 - CA$87,736•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.Communications and Public Engagement (CPE) is the Government of Alberta’s full-service communications, public relations and marketing department. Its mandate is to enhance communication between Albertans and the Government of Alberta.CPE’s expert staff provide specialized services across the spectrum of communications including writing, social media, media relations, event coordination, issues management, crisis communications, digital communications, advertising, marketing, graphic design, public engagement and translation services.The department staffs communications branches in all government ministries of government, supported by central strategic communications services. For information about CPE, visit our website at https://www.alberta.ca/cpe.CPE is seeking a highly organized and detail-oriented Procurement and Vendor Relations Coordinator to advance consistent approaches to vendor and contract management while supporting accountability, value for money, and operational excellence. The Procurement and Vendor Relations Coordinator helps coordinate and administer contracts for communications, marketing, research, and engagement services. In this role, you will support contract tracking, reporting, billing, payments, and vendor relations while contributing to continuous improvements and efficiencies. The position serves as a central liaison for vendors while supporting contract managers throughout the contract lifecycle. The successful candidate will: Coordinate vendor and contract administration activities across CPE in accordance with government procurement policies Serve as the primary point of contact for vendors regarding billing, payments, reporting, and contract administration matters. Maintain contract tracking and reporting systems to support oversight and accountability. Assist contract managers throughout the contract lifecycle, track key contract milestones, and ensure contract managers adhere to designated responsibilities. Support the development and implementation of standardized processes, tools, and reporting frameworks. Monitor upcoming contract and standing offer expirations and renewals and maintain relevant schedules. Identify and escalate contract risks as well as opportunities for process efficiencies and continuous improvement. Contribute to compliance, risk management, audit, and value-for-money objectives This is an exciting opportunity to help shape effective oversight, management and cross-collaboration of communications, marketing, research, and engagement contracts across CPE. You will play a key role in advancing consistency, accountability, measurement and innovation while helping deliver value for Albertans.The Job Description is provided for further details on this position. APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. Systems Thinking: considers inter-relationships and emerging trends to attain goals. Creative Problem Solving: focuses on continuous improvement and increasing breadth of insight. Agility: works in a changing environment and takes initiative to support change. Drive for Results: takes and delegates responsibility for outcomes Build Collaborative Environments: collaborates across functional areas and proactively addresses conflict.

Requirements

University graduation in a related field, such as Business Administration or Commerce, preferably with a focus in supply chain management.
Equivalencies:Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience or 1 year of experience for 1 year of education

Nice To Haves

Strong knowledge and eexperience working with enterprise resource planning, procurement, or supply chain management systems, such as 1GX, Ariba, or comparable systems
Understanding and demonstrated experience in contract and vendor management as well as government procurement practices
Strong understanding of budget management (estimates, invoices, tracking and reporting)
Ability to work independently and manage multiple priorities in a fast-paced environment
Experience in using data analysis, reporting and digital tools to support contract administration and operational decision-making. Experience with artificial intelligence tools is considered an asset.
Experience with Microsoft Office Suite products, including Microsoft Co-pilot or other AI-enabled productivity tools is considered an asset.
High level of political acumen and an understanding of government structure and decision-making processes.

Responsibilities

Coordinate vendor and contract administration activities across CPE in accordance with government procurement policies
Serve as the primary point of contact for vendors regarding billing, payments, reporting, and contract administration matters.
Maintain contract tracking and reporting systems to support oversight and accountability.
Assist contract managers throughout the contract lifecycle, track key contract milestones, and ensure contract managers adhere to designated responsibilities.
Support the development and implementation of standardized processes, tools, and reporting frameworks.
Monitor upcoming contract and standing offer expirations and renewals and maintain relevant schedules.
Identify and escalate contract risks as well as opportunities for process efficiencies and continuous improvement.
Contribute to compliance, risk management, audit, and value-for-money objectives