Procurement and Logistics Manager

COMPASS CHARTER SCHOOLS•Agoura Hills, CA

15h•Onsite

About The Position

The Procurement and Logistics Manager leads Compass Charter School’s procurement program and manages procurement, contracting, vendor relationships, and logistics in accordance with California Education Code requirements, school policy, and organizational priorities. The role serves as the district’s primary subject-matter resource for public procurement and contracting, advising staff on procurement strategy, solicitation methods, purchasing authority, contract requirements, ethics, compliance, and risk. It also manages vendor onboarding and vetting, scholar instructional funds, order fulfillment, vendor documentation, and department performance. The position supports Compass Charter School’s mission to develop innovative, creative, self-directed learners and its commitment to personalized, inclusive, equitable, collaborative learning. The manager is expected to model Compass’s values and competencies, collaborate with educational partners, improve systems and services, and provide leadership that supports employee development and an inclusive organizational culture. This is a full-time position based at the school’s Central Office locations in Agoura Hills and/or Thousand Oaks, California. Employees may be directed to work at either office. Remote work is available only for positions approved for it, and work from another location requires prior approval. The employee must be able to work a flexible schedule as needed and may travel throughout California for school-related activities, meetings, training, and events.

Requirements

Any combination of training, education, and experience equivalent to a bachelor’s degree from an accredited college or university.
At least 5 years of combined experience in a successful administrative school leadership role, comparable private- and/or nonprofit-sector experience, or related school operations.
Proficient to advanced technology knowledge and skills in productivity applications, specifically Google Workspace (such as Docs, Sheets, and Slides), AI applications, procurement platforms (such as OPS), student information systems (such as School Pathways), digital courseware license management, project management tools, and digital communication tools (such as Gmail and ParentSquare).
High attention to detail in data collection, invoice tracking, expenditure management, organization, and execution of complex administrative tasks and projects.
Competency in financial administration, including budget oversight, tracking department invoices, and managing vendor expenditures.
Collegial teamwork and the ability to manage multiple complex projects simultaneously.
An innovative, problem-solving mindset and the ability and intention to consistently improve systems and services for the school and its scholars.
Ability to work a flexible schedule as needed to meet the needs of scholars, Learning Coaches, and staff.
Ability to meet the stated physical requirements, including frequent exertion of up to 40–50 pounds of force and mobility to stand, walk, stoop, reach, bend, and manipulate small objects.
Ability to travel throughout California for school-related activities, meetings, training, and events; additional work locations may be assigned.

Nice To Haves

Experience working with blended, online, personalized, and/or virtual learning schools.

Responsibilities

Lead and coordinate the Compass procurement program, establishing priorities, standards, procedures, internal controls, and service expectations consistent with California Education Code requirements, school policy, and organizational priorities.
Plan, organize, and oversee procurement activities, including competitive solicitations, contract development and administration, cooperative purchasing, and acquisition of goods and services.
Serve as the district’s primary subject-matter resource for public procurement and contracting, advising administrators and staff on procurement strategy, solicitation methods, delegated purchasing authority, contract requirements, ethical practices, compliance, and organizational risk.
Ensure approved vendors provide educational services appropriate for scholars and comply with applicable state and federal guidelines and the Compass Framework for the Future.
Manage vendor relationships, ensure Compass and vendors meet agreed terms, and respond to vendor questions about payments and processes.
Manage and monitor order fulfillment, expediting orders when needed to ensure timely delivery of scholar curriculum.
Educate staff on and uphold organizational, state, and federal procurement policies; maintain working knowledge of relevant guidance and hold staff accountable for compliance.
Organize, plan, and manage the daily functions of the Community Providers department, including vendor onboarding and vetting, paperwork submission, and troubleshooting vendor concerns.
Manage scholar Instructional Funds through the procurement system and submit quarterly updates on scholar spending.
Verify that approved vendors are properly insured.
Analyze program activities and implement procedures to improve department performance and ensure compliance.
Maintain and update electronic vendor information and documentation.
As a manager, personalize employee support, provide development and professional learning opportunities, coach and give feedback, use evidence and data to support employee growth, design collaborative interactions, and foster an equitable and inclusive team culture.
Collaborate with colleagues and educational partners, communicate effectively, support scholar needs, and use tools and resources to improve systems and measure impact.