Procurement and Billing Coordinator

Allegion • Farmington, CT

23h • Remote

About The Position

Allegion is a global leader in safety and security, specializing in security around the doorway and beyond. The Access Technologies group is seeking an energetic, detail-oriented Procurement and Billing Coordinator to join their team. This remote, full-time position is responsible for ordering materials and supplies for installations, serving as a liaison between credit and production scheduling, modifying sales orders, billing jobs, and supporting billing reports. The role involves participating in daily and weekly operational calls and requires a focus on execution, meeting commitments, and exceeding customer expectations.

Requirements

• High School Diploma or Equivalent education required
• 1+ year of coordinating experience in a construction or industrial environment
• Ability to work in a fast-paced environment
• Strong business acumen
• Excellent computer and communication skills
• Excellent interpersonal skills
• Detail Oriented
• Excellent multi-tasking ability
• Able to work effectively in remote setting

Nice To Haves

• Undergraduate degree preferred or equivalent coordinator experience in a construction or industrial environment
• D365 Experience Preferred
• Flexible work schedule is a must with the ability to work nights and/or weekends as necessary.

Responsibilities

• Bill/post packing slip for the job in D365 when notified by the branch that the job is complete, ensuring all necessary paperwork is attached in the appropriate time frame.
• Communicate material-related issues to the salesperson and Installation Coordinator/Service Dispatch Supervisor and work with them to clarify material requirements.
• Verify that the job is completed per company policy/Sarbanes Oxley.
• Review inventory used and confirm with the branch any necessary changes on the Sales Order in D365.
• Enter Door ID’s into D365 with warranty and door location information.
• Order all necessary material for installation and service in the appropriate time frame.
• Issue the STO or PO for the material needed for installation and service.
• Work with the factory on any Class I or Class II material-related issues.
• Collaborate to resolve problems with the branch, finance, and/or billing.
• Participate in new initiatives and handle special projects supporting the branches and Central Operations.
• Provide support for branches by handling inward-facing responsibilities, freeing the branch to focus externally.

Benefits

• Health, dental and vision insurance coverage
• 401K plan, offering a 6% company match and no vesting period
• Tuition Reimbursement
• Employee Discounts through Perks at Work
• Community involvement and opportunities to give back
• Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED