Procurement and Billing Coordinator - Remote

Allegion • Farmington, CT

4d • Remote

About The Position

Allegion is a global leader in safety and security, specializing in security around the doorway and beyond. The Access Technologies group is an industry leader in automatic doors, and this role supports their growth. The company is recognized for its exceptional workplace culture and employee engagement. This full-time position is responsible for ordering materials and supplies, serving as a liaison between credit and production scheduling, modifying sales orders, billing jobs, liaising with the invoicing team, and supporting billing reports. The role involves participating in daily and weekly operational calls.

Requirements

• High School Diploma or Equivalent education required
• 1+ year of coordinating experience in a construction or industrial environment.
• Excellent computer and communication skills
• Detail Oriented
• Excellent multi-tasking ability
• Able to work effectively in remote setting

Nice To Haves

• Undergraduate degree preferred or equivalent coordinator experience in a construction or industrial environment
• D365 Experience Preferred
• Strong business acumen
• Excellent interpersonal skills
• Flexible work schedule is a must with the ability to work nights and/or weekends as necessary.

Responsibilities

• Bill/post packing slip for the job in D365 when notified by branch that the job is complete, ensuring all necessary paperwork (JCS/photos) is attached in the appropriate time frame.
• Communicate any material related issues to the salesperson and Installation Coordinator/Service Dispatch Supervisor and work with them to clarify material requirements as needed.
• Verify that the job is completed per company policy/Sarbanes Oxley.
• Review inventory used & confirm with branch any changes necessary on the Sales Order in D365.
• Enter the Door ID’s into D365 with warranty and door location information.
• Order all necessary material for the installation and service in the appropriate time frame.
• Issue the STO or PO for the material needed for installation and service.
• Work with the factory on any Class I or Class II material related issues.
• Work collaboratively to resolve problems with branch, finance, and/or billing.
• Take part in new initiatives and handle special projects supporting the branches and Central Operations.

Benefits

• Health, dental and vision insurance coverage
• 401K plan, offering a 6% company match and no vesting period
• Tuition Reimbursement
• Employee Discounts through Perks at Work
• Community involvement and opportunities to give back
• Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED