Procurement Analyst

Evergreen Goodwill•Seattle, WA

1d•Onsite

About The Position

The Procurement Analyst provides purchasing, sourcing, vendor administration, and analytical support for Evergreen Goodwill’s procurement function. The role independently manages routine purchasing and vendor-related activities within established policies, procedures, and approval authority, while supporting strategic sourcing initiatives and procurement operations under the direction of the Procurement Manager and in collaboration with the Senior Procurement Analyst. The position processes requisitions and purchase orders, obtains and evaluates supplier quotations, conducts routine sourcing, supports vendor onboarding and performance management, maintains procurement and contract records, and prepares spend, savings, and cost-analysis reports. The Procurement Analyst works with internal stakeholders, Finance, Accounts Payable, and suppliers to support timely, cost-effective, compliant, and well-documented purchases. The role also contributes to process improvements, data analysis, reporting, and operational efficiency. Complex sourcing events, formal RFQ/RFP processes, significant supplier-performance issues, contract negotiations, and non-standard commercial or contractual matters are handled in partnership with or escalated to the Procurement Manager or Senior Procurement Analyst. The position is based in person at Evergreen Goodwill’s Administration location in Seattle, Washington. Reliable transportation is required for travel between work sites and/or scheduled job duties.

Requirements

An associate’s degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field is required; an equivalent combination of education, training, and relevant experience may be considered in lieu of a degree.
Two or more years of progressively responsible experience in procurement, purchasing, sourcing, supply chain, vendor management, or a related field are required.
Demonstrated experience processing purchase requisitions and purchase orders, obtaining and evaluating supplier quotations, and coordinating with vendors on pricing, delivery, and service matters.
Working knowledge of procurement and sourcing principles, including supplier selection, total cost of ownership, spend analysis, and standard commercial terms related to pricing, payment, delivery, warranty, and service agreements.
Strong analytical and problem-solving skills, including the ability to compile, interpret, analyze, and present purchasing, spending, and supplier-performance data.
Ability to manage multiple priorities, projects, and deadlines independently within established policies, procedures, and approval authority.
Sound judgment in routine procurement matters, including the ability to identify risks or issues and determine when escalation is appropriate.
Strong attention to detail, organizational skills, and commitment to accurate procurement documentation, reporting, and recordkeeping.
Excellent written, verbal, and interpersonal communication skills and ability to build effective working relationships with stakeholders, suppliers, and cross-functional partners.
Ability to independently manage routine purchasing, sourcing, and vendor-related activities while contributing effectively in a collaborative, customer-focused team.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.
Intermediate to advanced Excel skills, including creating and analyzing spreadsheets; using pivot tables, lookup functions, filters, formulas, and data-analysis tools; and preparing reports and dashboards.
Experience using ERP, procurement, contract-management, inventory, or financial systems to maintain purchasing records, vendor information, contracts, and reporting data.
Ability to learn and effectively use new technologies, software applications, and business systems.
Ability to use reporting and data-analysis tools to identify purchasing trends, support cost-saving opportunities, and improve procurement processes.
Reliable transportation to travel between work sites and/or perform scheduled job duties.
Ability to remain stationary for extended periods while working at a computer, participating in meetings, and completing administrative tasks.
Ability to communicate effectively in person, by telephone, and electronically, including exchanging accurate information with employees, suppliers, and stakeholders.
Regular use of a computer, keyboard, and standard office equipment.
Occasional ability to lift, carry, push, or move materials weighing up to 20 pounds.
Ability to communicate verbally and in writing with people from diverse backgrounds and varying levels of English proficiency.
Regular and reliable attendance.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting multi-site operations, retail organizations, nonprofit organizations, or high-volume purchasing environments preferred.
Experience supporting competitive bidding, RFQs, RFPs, vendor onboarding, contract administration, or supplier performance management preferred.
Experience with Microsoft Dynamics 365 or a similar ERP, procurement, or financial system preferred.
Experience with supplier punch-out catalogs, procurement automation tools, or electronic sourcing platforms is a plus.

Responsibilities

Process purchase requisitions and purchase orders accurately and on time, verifying approvals, supporting documentation, coding, and compliance with established policies and approval limits.
Manage day-to-day buying with approved suppliers, including placing orders, confirming orders, following up on lead times, coordinating deliveries, and resolving routine order issues.
Conduct routine sourcing for lower-complexity purchases by researching suppliers, obtaining competitive quotes or bids, comparing price and total cost, and presenting findings for review.
Conduct routine quote requests and support RFQ and RFP activities led by the Procurement Manager or Senior Procurement Analyst, including preparing documents, coordinating supplier communications, compiling responses, preparing bid summaries, and maintaining sourcing records.
Maintain day-to-day supplier and service-provider relationships; assist with pricing and delivery discussions and gather commercial information to support negotiations.
Coordinate vendor setup and onboarding, collect required forms and documentation, and maintain accurate vendor master data.
Maintain procurement records and the contract repository, track contract renewal and expiration dates, and organize supporting documentation.
Monitor routine supplier performance and help resolve delivery, quality, pricing, and invoicing discrepancies with internal stakeholders and Accounts Payable; escalate significant or recurring issues as appropriate.
Compile and analyze purchasing and spend data, prepare recurring and ad hoc reports, and identify trends, savings opportunities, and process improvements for review.
Maintain preferred-vendor, pricing, and catalog information and support procurement system enhancements, including Microsoft Dynamics 365 punch-out and catalog integrations.
Follow procurement policies, procedures, and standards and maintain documentation to support audit readiness.
Build and maintain positive working relationships with internal customers across Evergreen Goodwill.
Support the development and maintenance of procurement procedures, tools, templates, and training materials.
Participate in procurement projects, continuous-improvement initiatives, and system enhancements as assigned.
Demonstrate sound judgment and professionalism when working independently or in teams; remain calm and effective in stressful or emergency situations.
Maintain required certifications, training, and professional development; meet timelines for assigned work and projects.
Follow safe work practices and contribute to workplace safety.
Perform other duties and special projects as assigned.