Procurement Analyst

City of New York•New York, NY

9d•$59,235 - $90,000

About The Position

The Department of City Planning’s Fiscal Division is seeking a detail-oriented, highly motivated Procurement Analyst. Reporting to the Agency Chief Contracting Officer and working under that officer’s supervision, the analyst will process requests for goods and services using various procurement methods for agency divisions. The position supports efficient purchasing while ensuring compliance with applicable Procurement Policy Board Rules, State and Federal procurement requirements, and other Citywide directives. The analyst will support business units and Fiscal staff in addressing purchasing and funding needs, obtain technical requirements, process purchase orders and p-card transactions, and assist with larger contract processes. The role also includes vendor communications, procurement recordkeeping, data entry, reporting, and other assigned tasks. The position may be eligible for remote work up to two days per week under the City’s Remote Work Pilot Program.

Requirements

Meet the applicable Procurement Analyst civil service qualification pathway: a bachelor’s degree; or an associate degree or 60 semester credits plus 12 months of specified full-time professional experience; or a high school diploma or equivalent plus two years of specified full-time professional experience; or an equivalent combination of education and experience. All candidates must have at least a high school diploma or equivalent.
For placement in Assignment Level II, after meeting the minimum requirements, have either one year served at Assignment Level I or one additional year of the specified experience.
Have permanent Civil Service status in the Procurement Analyst title, be reachable on the Procurement Analyst active civil service list (exam #1194), or serve in a comparable civil service title.
Be authorized to work in the United States.
Provide a copy of the Notice of Result card with the application or indicate permanent status in the Procurement Analyst title.

Nice To Haves

Knowledge of all Procurement Policy Board Rules.
Knowledge of City systems such as FMS, PASSPort, The City Record Online, and Checkbook.
Experience managing procurements from start to completion.
Ability to adapt to a fluid work environment and changing needs and priorities.
Strong analytical and negotiation skills.
Strong organizational skills.
Effective, clear, and persuasive oral and written communication skills.

Responsibilities

Analyze incoming procurement requests, determine appropriate procurement methods, and review request details for accuracy and adequacy.
Support agency business units in meeting purchasing needs efficiently and expeditiously while ensuring compliance with internal and external procurement policies and procedures.
Work with Fiscal staff and business units to address purchase funding needs and gather technical requirements.
Use FMS, PASSPort, and OCP Portals to process purchases under New York State and New York City Requirement Contracts, Punch-Out (DO1) Catalogs, and micro-purchase orders.
Process encumbrance increases and decreases to facilitate payment processing and purchase order closeouts.
Correspond with vendors, obtain quotes, respond to vendor inquiries, and troubleshoot order issues.
Process p-card purchases in compliance with Citywide P-Card Purchasing Policies and Requirements, and perform monthly p-card reconciliations and reporting.
Support larger contract processes, including preparing bid or solicitation specifications and facilitating contract registration.
Perform data entry, maintain agency procurement trackers and records, and prepare reports.
Perform other ad-hoc tasks as assigned.