Procurement Analyst

Calista Corporation•Huntsville, AL

11d

About The Position

The Procurement Analyst supports efficient, compliant, and cost-effective procurement operations through market research, supplier and vendor evaluations, price and cost analysis, purchase order administration, and procurement documentation. The position manages procurement activities from receipt of a requisition through purchase order award and administration, and coordinates with program, finance, and operational teams to meet procurement requirements. The role also supports IT procurement and coordinates with the IT Budgeting and Purchasing Analyst on Proof of Delivery (POD) to ensure timely payment approvals. The role operates in Calista Corporation’s fast-paced, multitasking, customer-service-oriented IT office environment. Adaptability to schedule and task changes is necessary as priorities shift, and overtime will be necessary at times. This position has no supervisory responsibilities. Preference is given to Calista shareholders and their descendants, spouses of Calista shareholders, and shareholders of other corporations established under the Alaska Native Claims Settlement Act, consistent with applicable law. Calista and its subsidiaries provide reasonable accommodations to qualified individuals with disabilities.

Requirements

Bachelor’s degree in Business, Finance, Information Systems, or a related field, or at least five years of progressively responsible procurement, sourcing, supply chain, or purchasing experience in lieu of a degree.
Three years of experience in IT procurement, purchasing, financial analysis, or related roles.
Experience supporting budgets, forecasting, and financial reporting.
Familiarity with IT hardware, software licensing models, and SaaS environments.
Experience working with procurement or financial systems, such as ERP or ticketing tools.
Valid state driver’s license and ability to meet Calista’s Driving Policy requirements.
Ability to pass background, drug, driving, and reference screening.
Strong verbal and written communication skills, including the ability to clearly present procurement and financial information to technical and non-technical stakeholders.
Knowledge of IT procurement processes, financial controls, and budgeting principles.
Working knowledge of vendor management practices and basic contract terms.
Familiarity with IT asset management (ITAM) concepts and lifecycle management.
Knowledge of documentation requirements for audits and compliance activities.
Strong analytical and problem-solving skills, including the ability to interpret financial data and identify trends, variances, and cost-saving opportunities.
Ability to manage multiple priorities and deadlines in a fast-paced, multi-entity environment.
Ability to review procurement requests and apply established policies and procedures.
Effective organizational skills, with strong attention to detail and accuracy.
Ability to work with ERP, procurement, and IT service management (ITSM) systems.
Ability to collaborate effectively across departments, including Finance, IT, and vendor partners.
Ability to maintain confidentiality and handle sensitive financial and contractual information.
Ability to adapt to schedule and task changes as priorities shift.

Nice To Haves

Experience with Costpoint, SAP, or similar ERP systems.
Knowledge of supplier performance management and strategic sourcing methodologies.

Responsibilities

Manage the procurement lifecycle from requisition receipt through purchase order award and administration.
Conduct price and cost analyses to determine fair and reasonable pricing.
Solicit and evaluate vendor quotations, proposals, and bids.
Prepare and maintain complete, audit-ready procurement documentation.
Develop and issue Requests for Quotes (RFQs), Requests for Proposals (RFPs), and related procurement documents.
Analyze supplier performance, pricing trends, and procurement metrics.
Negotiate pricing, terms, and delivery schedules with suppliers.
Coordinate with program, finance, and operational teams to support procurement requirements.
Ensure procurement activities comply with applicable regulations, company procedures, and contractual obligations.
Assist with contract modifications, purchase order changes, and supplier communications.
Support supplier relationship management and resolution of procurement-related issues.
Prepare reports and recommendations for management regarding procurement strategy, savings opportunities, and risk management.
Coordinate with the IT Budgeting and Purchasing Analyst on Proof of Delivery (POD) to ensure timely payments are approved.