Procurement Analyst

City of New York•New York, NY

8d•Hybrid

About The Position

The Department of City Planning’s Fiscal Division supports the agency’s financial responsibility and operational effectiveness. Its Procurement Unit manages the acquisition of goods and services, ensures compliance with applicable procurement rules and directives, oversees the agency’s contract portfolio, and manages the agency’s Minority and Women-Owned Enterprise program. The Procurement Analyst reports to the Agency Chief Contracting Officer and processes requests for goods and services using various procurement methods. The role supports agency business units in meeting purchasing needs while complying with City, State, and Federal requirements. The position may be eligible for remote work up to two days per week under the Remote Work Pilot Program, subject to its terms. Appointments are subject to Office of Management and Budget approval. Candidates must have permanent Civil Service status in the Procurement Analyst title, be reachable on the active Procurement Analyst civil service list (exam #1194), or serve in a comparable civil service title. Authorization to work in the United States is required.

Requirements

Meet the civil service eligibility conditions stated in the posting: permanent Civil Service status in the Procurement Analyst title, reachable status on the Procurement Analyst active civil service list (exam #1194), or service in a comparable civil service title.
Authorization to work in the United States.
Meet one of the stated minimum qualification pathways: a baccalaureate degree; an associate degree or 60 semester credits plus 12 months of qualifying full-time professional experience; a high school diploma or equivalent plus two years of qualifying full-time professional experience; or an equivalent combination of education and experience.
Qualifying experience includes professional experience in procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative experience in contract negotiation or management. All candidates must have at least a high school diploma or equivalent.
College education may substitute for professional experience at 30 semester credits for six months of experience, as specified in the qualifications.
For Assignment Level II placement, candidates must have completed one year at Assignment Level I after meeting the minimum requirements, or have one additional year of the qualifying experience described in the posting.

Nice To Haves

Knowledge of Procurement Policy Board Rules.
Knowledge of City systems such as FMS, PASSPort, The City Record Online, and Checkbook.
Experience managing procurements from start to completion.
Ability to adapt to a changing work environment, needs, and priorities.
Strong analytical and negotiation skills.
Strong organizational skills.
Clear and persuasive oral and written communication skills.

Responsibilities

Analyze procurement requests to determine appropriate procurement methods and review request details for accuracy and adequacy.
Support agency business units in meeting purchasing needs efficiently and in compliance with procurement policies and procedures.
Coordinate with Fiscal and business units to address purchase funding needs and gather technical requirements.
Use FMS, PASSPort, and OCP Portals to process purchases under New York State and New York City Requirement Contracts, Punch-Out (DO1) Catalogs, and micro-purchase orders.
Process encumbrance increases and decreases to facilitate payment processing and purchase order closeouts.
Correspond with vendors, obtain quotes, respond to vendor inquiries, and troubleshoot order issues.
Process p-card purchases in compliance with Citywide policies and perform monthly p-card reconciliations and reporting.
Support larger contract processes, including preparing bid or solicitation specifications and facilitating contract registration.
Enter data, maintain agency procurement trackers and records, and prepare reports.
Perform other ad-hoc tasks as assigned.