Procurement Analyst

Evergreen Goodwill•Seattle, WA

2d•$62,000 - $80,000•Onsite

About The Position

Evergreen Goodwill of Northwest Washington is a nonprofit organization founded in 1923 that provides job training, education, and job placement across Northwest Washington. It employs over 2,000 people and operates five job-training centers, 23 nonprofit retail stores, and more than 27 donation sites. The organization is committed to equity, diversity, and inclusion. The Procurement Analyst provides purchasing, sourcing, vendor administration, and analytical support for Evergreen Goodwill’s procurement function. The role independently manages routine purchasing and vendor-related activities within established policies, procedures, and approval authority, and supports strategic sourcing initiatives and procurement operations under the direction of the Procurement Manager and in collaboration with the Senior Procurement Analyst. The position processes requisitions and purchase orders, obtains and evaluates supplier quotations, conducts routine sourcing, supports vendor onboarding and performance management, maintains procurement and contract records, and prepares spend, savings, and cost-analysis reports. The Procurement Analyst works with internal stakeholders, Finance, Accounts Payable, and suppliers to ensure purchases are timely, cost-effective, compliant, and appropriately documented. The role also contributes to process improvement, data analysis, and reporting. Complex sourcing events, formal RFQ/RFP processes, significant supplier performance issues, contract negotiations, and non-standard commercial or contractual matters are handled in partnership with or escalated to the Procurement Manager or Senior Procurement Analyst. This position is based at the Seattle Administration location. Reliable transportation is required to travel between work sites and/or perform scheduled job duties.

Requirements

Associate’s degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field; an equivalent combination of education, training, and relevant experience may be considered in lieu of a degree.
Two or more years of progressively responsible experience in procurement, purchasing, sourcing, supply chain, vendor management, or a related field.
Demonstrated experience processing purchase requisitions and purchase orders, obtaining and evaluating supplier quotations, and coordinating with vendors regarding pricing, delivery, and service matters.
Working knowledge of procurement and sourcing principles, including supplier selection, total cost of ownership, spend analysis, and standard commercial terms for pricing, payment, delivery, warranty, and service agreements.
Strong analytical and problem-solving skills, including compiling, interpreting, analyzing, and presenting purchasing, spending, and supplier-performance data.
Ability to manage multiple priorities, projects, and deadlines independently within established policies, procedures, and approval authority.
Sound judgment in routine procurement matters, including the ability to identify risks or issues and determine when escalation is appropriate.
Strong attention to detail, organizational skills, and commitment to accurate procurement documentation, reporting, and recordkeeping.
Excellent written, verbal, and interpersonal communication skills and ability to build effective relationships with internal stakeholders, suppliers, and cross-functional business partners.
Ability to independently manage routine purchasing, sourcing, and vendor-related activities while contributing to a collaborative, customer-focused team.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.
Intermediate to advanced Excel skills, including creating and analyzing spreadsheets, using pivot tables, lookup functions, filters, formulas, and data-analysis tools, and preparing reports and dashboards.
Experience using ERP, procurement, contract-management, inventory, or financial systems to maintain purchasing records, vendor information, contracts, and reporting data.
Ability to learn and use new technologies, software applications, and business systems.
Ability to use reporting and data-analysis tools to identify purchasing trends, support cost-saving opportunities, and improve procurement processes.
Reliable transportation to travel between work sites and/or perform job duties as scheduled.
Ability to remain stationary for extended periods while working at a computer, participating in meetings, and completing administrative tasks; communicate effectively in person, by telephone, and electronically; regularly use a computer, keyboard, and standard office equipment; and occasionally lift, carry, push, or move materials weighing up to 20 pounds.
Ability to communicate verbally and in writing with individuals from diverse backgrounds and varying levels of English proficiency; regular and reliable attendance is required.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting multi-site operations, retail organizations, nonprofit organizations, or high-volume purchasing environments preferred.
Experience supporting competitive bidding processes, RFQs, RFPs, vendor onboarding, contract administration, or supplier performance management preferred.
Experience with Microsoft Dynamics 365 (D365) or a similar ERP, procurement, or financial system preferred.
Experience with supplier punch-out catalogs, procurement automation tools, or electronic sourcing platforms is a plus.

Responsibilities

Process purchase requisitions and purchase orders accurately and on time, confirming approvals, supporting documentation, and appropriate coding.
Execute routine buying activities with approved suppliers, including order placement, confirmations, lead-time follow-up, delivery coordination, and resolution of routine order issues.
Research suppliers and conduct sourcing for routine, lower-complexity purchases; obtain competitive quotes or bids, compare price and total cost, and present findings for review.
Conduct routine quote requests and support RFQ/RFP activities led by the Procurement Manager or Senior Procurement Analyst by preparing documents, coordinating supplier communications, compiling responses, preparing bid summaries, and maintaining sourcing documentation.
Support day-to-day relationships with suppliers and service providers.
Assist with supplier pricing and delivery discussions and gather commercial information to support negotiations; escalate significant negotiations, non-standard terms, and contractual matters as appropriate.
Coordinate new vendor setup and onboarding, collect required forms and documentation, and maintain accurate vendor master data.
Maintain procurement records and the contract repository, track renewal and expiration dates, and organize supporting documentation; escalate contract language, risk, interpretation, redlining, and negotiation matters as appropriate.
Monitor routine supplier performance and help resolve delivery, quality, pricing, and invoicing discrepancies with internal stakeholders and Accounts Payable; escalate significant or recurring issues as appropriate.
Compile and analyze purchasing and spend data, prepare recurring and ad hoc reports, and identify trends, potential savings, and process-improvement opportunities.
Maintain preferred vendor, pricing, and catalog information and support procurement system enhancements, including Microsoft Dynamics 365 punch-out and catalog integrations.
Follow procurement policies, procedures, and standards and maintain documentation for audit readiness.
Build and maintain positive working relationships with internal customers across Evergreen Goodwill.
Support the development and maintenance of procurement procedures, tools, templates, and training materials.
Participate in procurement-related projects, continuous improvement initiatives, and system enhancements as assigned.
Demonstrate sound judgment and professionalism, work independently or collaboratively, remain effective in stressful or emergency situations, maintain required certifications and training, meet established timelines, uphold safe work practices, and perform other duties or projects as assigned.

Benefits

Health plan including medical, dental, vision, and prescription coverage.
Employer-paid life, accidental death and dismemberment (AD&D), and long-term disability insurance for salaried employees.
Voluntary supplemental coverage for life, accident, illness, and short- and long-term disability.
Flexible Spending Accounts (FSA) Plan.
Roth and 403(b) Retirement Savings Plan program.
Paid vacation, nine holidays, and sick time.
Limited paid time off for jury duty and bereavement leave.
Employee discounts.
Employee referral bonus.
Employee Assistance Program (EAP).
Mentorship Program.
Career advancement opportunities.
Paid job training.