Procurement Analyst

City of New York•New York, NY

9d•$69,736 - $80,196•Onsite

About The Position

The Department of Citywide Administrative Services (DCAS) is responsible for making city government work for all New Yorkers. This includes managing iconic courthouses and municipal buildings, and purchasing over $1 billion annually in goods and services for more than 80 City agencies. DCAS's mission is to ensure all agencies can deliver on their mission, touching every facet of city government and instrumental to the successful day-to-day operations of the City of New York. DCAS is committed to equity, effectiveness, and sustainability, providing City agencies with critical resources and support. The Office of Citywide Procurement (OCP) is the centralized procurement line of service, ensuring procurement processes comply with all applicable rules and mandates. OCP is responsible for citywide contract management, quality assurance, and supply chain management, supporting the City’s environmental and economic justice goals. The OCP’s Small Purchase Unit (SP) oversees and processes procurements valued at less than $100K for various DCAS Lines of Service, the Mayor’s Office of Immigrant Affairs (MOIA), Civil Service Commission (CSC), and The Mayor’s office to end Domestic and Gender-Based Violence. This role will provide critical analytical and administrative support to the small purchasing team.

Requirements

A baccalaureate degree from an accredited college or university; or
An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Responsibilities

Develop and conduct complex procurements for goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.
Conduct market research and analyses of the agency’s needs to determine procurement requirements and specifications.
Conduct vendor outreach and pre-bid meetings to clarify potential offerings and clarify client agency requirements.
Lead proposal evaluation committees and select proposed contract awardees.
Conduct cost/price analyses and negotiate with vendors to obtain the most advantageous contract terms and pricing for the agency.
Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries.
Ensure contract proposals meet the agency’s requirements and all relevant federal/state/city guidelines.
Develop procedures for administration of contract and procurement activities, such as processing of bids and contracts, monitoring vendor performance, and effecting contract modifications.
Administer contracts to ensure vendor performance and compliance with contract terms to obtain the best possible service levels for the agency.
Monitor post award contract management and ongoing vendor preparedness.
Establishes and maintains supervisory controls to ensure the unit's work is processed in a consistent and timely manner.
Evaluates contract performance reports and recommendations submitted by subordinates, as well as agency audits and fiscal documents to ensure contract compliance.
Prepares summary reports and recommendations to continue funding, provide additional funding of defund contracted programs and services.
Prepare and conduct presentations related to solicitations, procurement policies, and related issues and initiatives, ensuring effective communication between client agencies, vendors, and OCP.
Consult with and advise the Agency Chief Contracting Officer (ACCO) and other supervisors on buying policies.
Identify potential cost reduction or cost avoidance opportunities.
Participate in ongoing continuous process improvement programs; identify potential ways to increase efficiency and effectiveness of OCP procurement functions.
Obtains corrective action where contractor has failed to provide contracted goods or services or is deficient in honoring terms of contractual agreement.
Makes recommendation for non-award or cancellation of contract based on contractor's non-responsibility, and poor or non-performance.
Generate contract modifications as necessary.
Perform other related duties.