Procurement Analyst

City of New York • New York, NY

3d

About The Position

The Purchasing Buyer supports neighborhood developments by procuring goods and services, managing vendor relationships, and ensuring timely and efficient purchasing operations. Duties and responsibilities include, but are not limited to, the following: Help oversee the daily operations of a borough purchasing unit, ensuring procurement activities are completed efficiently, accurately, and in compliance with organizational policies and procedures. Help train, and provide guidance to purchasing staff on procurement processes, purchasing systems, supplier relations, and workflow management. Assign, monitor, and prioritize workload among unit staff to ensure timely processing of purchase requisitions, purchase orders, and departmental requests. Review and evaluate purchase requisitions submitted by departments to determine appropriate purchasing methods and ensure operational needs are met. Review procurement activities for goods, materials, equipment, and services from initial request through purchase order issuance and delivery coordination. Review specifications and purchasing requirements to ensure accuracy, completeness, and compliance with established standards and procedures. Coordinate with internal departments, borough leadership, and operational stakeholders to address purchasing needs, delivery schedules, and procurement priorities. Monitor purchasing activities and supplier performance to ensure quality, timely delivery, cost effectiveness, and adherence to service expectations. Review vendor pricing and purchasing activity to ensure competitiveness, cost reasonableness, and alignment with budgetary requirements and market conditions. Negotiate pricing, delivery schedules, and purchasing terms with suppliers to support cost savings and operational efficiencies. Resolve escalated purchasing issues, supplier concerns, invoice discrepancies, and delivery-related matters in a timely and professional manner. Ensure accurate preparation, review, and processing of purchase orders and related procurement documentation. Monitor open orders, backorders, and purchasing trends to ensure continuity of operations and timely fulfillment of departmental needs. Maintain accurate purchasing records, supplier files, and procurement reports in accordance with organizational recordkeeping requirements. Prepare and maintain purchasing activity status updates for management review. Serve as the primary point of contact for borough purchasing operations and coordinate with senior management regarding procurement priorities, operational challenges, and process improvements. Identify opportunities to improve purchasing procedures, strengthen operational controls, and enhance efficiency within the borough purchasing unit. Ensure staff adherence to organizational policies, ethical purchasing standards, and applicable procurement regulations.

Requirements

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above.
• College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience.
• All candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
• To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Nice To Haves

• NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
• NYCHA residents are encouraged to apply.
• Applicants (candidates) that did not take and pass the exam will potentially not be considered; likewise, applicants not reachable on the established civil service list will potentially be in jeopardy of being replaced with an eligible civil service candidate.
• IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.
• This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program.

Responsibilities

• Help oversee the daily operations of a borough purchasing unit, ensuring procurement activities are completed efficiently, accurately, and in compliance with organizational policies and procedures.
• Help train, and provide guidance to purchasing staff on procurement processes, purchasing systems, supplier relations, and workflow management.
• Assign, monitor, and prioritize workload among unit staff to ensure timely processing of purchase requisitions, purchase orders, and departmental requests.
• Review and evaluate purchase requisitions submitted by departments to determine appropriate purchasing methods and ensure operational needs are met.
• Review procurement activities for goods, materials, equipment, and services from initial request through purchase order issuance and delivery coordination.
• Review specifications and purchasing requirements to ensure accuracy, completeness, and compliance with established standards and procedures.
• Coordinate with internal departments, borough leadership, and operational stakeholders to address purchasing needs, delivery schedules, and procurement priorities.
• Monitor purchasing activities and supplier performance to ensure quality, timely delivery, cost effectiveness, and adherence to service expectations.
• Review vendor pricing and purchasing activity to ensure competitiveness, cost reasonableness, and alignment with budgetary requirements and market conditions.
• Negotiate pricing, delivery schedules, and purchasing terms with suppliers to support cost savings and operational efficiencies.
• Resolve escalated purchasing issues, supplier concerns, invoice discrepancies, and delivery-related matters in a timely and professional manner.
• Ensure accurate preparation, review, and processing of purchase orders and related procurement documentation.
• Monitor open orders, backorders, and purchasing trends to ensure continuity of operations and timely fulfillment of departmental needs.
• Maintain accurate purchasing records, supplier files, and procurement reports in accordance with organizational recordkeeping requirements.
• Prepare and maintain purchasing activity status updates for management review.
• Serve as the primary point of contact for borough purchasing operations and coordinate with senior management regarding procurement priorities, operational challenges, and process improvements.
• Identify opportunities to improve purchasing procedures, strengthen operational controls, and enhance efficiency within the borough purchasing unit.
• Ensure staff adherence to organizational policies, ethical purchasing standards, and applicable procurement regulations.

Benefits

• a choice of medical coverage plans
• deferred compensation plans
• a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level