Procurement Analyst

Louisville Water Company•Louisville, KY

7d•Onsite

About The Position

Responsible for assisting in the development of supplier diversity, small business, and related procurement programs. This role involves managing the promotion of the small business program, supplier diversity, and related outreach events and activities. The analyst will review bid submittals to ensure they meet supplier diversity requirements, consult on awards, and establish relationships with diverse and small businesses and other stakeholders. A key responsibility is providing timely and accurate reporting of diverse and small business contractor data to aid management in decision-making and measure progress towards shared operating goals. The position also includes system administration for procurement software like B2Gnow, Bonfire (Euna), and eComm, with assistance on Oracle and WAM.

Requirements

High school diploma or equivalent
Five (5) years of experience in Supplier Diversity, Procurement, or related field
Valid driver’s license
Associate degree in Business, or related field
One (1) year experience in Supplier Diversity, Procurement, or related field
Valid driver’s license

Responsibilities

Assist in the development of supplier diversity, small business, and related procurement programs.
Manage the promotion of the small business program, supplier diversity, and related outreach events and activities.
Review bid submittals to determine if bids meet the requirements for supplier diversity; consult and/or make recommendations on the award.
Establish and cultivate relationships with diverse and small businesses, contractors, consultants, and other stakeholder groups.
Provide timely and accurate reporting of diverse and small business contractor data to assist management and executive leadership in making informed decisions about supplier diversity, small business, and related procurement programs, as well as provide measurement results for the Leadership Shared Operating Goals.
Perform system administration of various Procurement software systems such as B2Gnow, Bonfire (Euna), eComm, and assist with procurement admin on Oracle and WAM.
Interact with the diverse and small business community through conferences, trade fairs, meetings, and other events to educate them on how to apply for the Small Business Equity (SBE) Program and how to take advantage of contracting opportunities at Louisville Water.
Write, develop, and update work instructions for various Procurement programs and processes.
Perform complex statistical analysis of Contractor financial reports and Contractor payment reports with subcontractors, including analysis of Contractor payments to subcontractors.
Create and prepare reporting on payments to subcontractors who are certified minority, or female owned, or other diverse subcontracting spend.
Provide oversight/review of the data provided by contractors, Louisville Water direct accounts payable and others, as well as verification of data accuracy.
Create reports to provide data determining the score for the company Leadership Shared Operating Goals after checking and verifying the data.
Develop ad-hoc data gathering and reporting for the Company for Supplier Diversity, SBE, and related Procurement activities.
Manage, promote, support, and have a full understanding of the company SBE Program and any applicable company Procurement programs.
Develop and lead training for Procurement programs, including workshops for the SBE Program, how to do business with Louisville Water, contractor prequalification, and how to navigate the bidding/contract process.
Actively recruit firms to participate in Louisville Water Procurement opportunities and Supplier Programs.
Develop strong contractor/supplier relationships.
Manage the Supplier Diversity Program Management System, including configuration, upgrades, development, troubleshooting, administration, and support.
Manage contractors’ reporting and performance monitoring with contract compliance.
Manage initiatives for advertising and promoting the Procurement and SBE programs, including the creation of newsletters, program flyers, videos, broadcast advertising, brochures, posters, event invitations, websites, social media, etc.
Analyze all applicable bid submittals to evaluate compliance with Company diversity requirements, including bid requirements on Supplier Diversity subcontracting goals (GFE), SBE inclusion, etc.
Manage the oversight of the verification of certification of diverse suppliers, obtaining and maintaining active certification records for the suppliers.
Manage and plan Procurement events for suppliers/bids/training as needed and lead/serve on planning committees for events as needed.
Maintain Oracle Supplier database and other databases with information identifying certified diverse businesses and Louisville Water SBE Program participants.
Provide complex analytics and manage the Oracle Procurement and WAM Procurement initiatives by providing training on the systems, analyzing the systems, and troubleshooting internal customers issues with the systems.
Perform backup support for Buyers and other procurement/diversity positions when needed with full understanding of the Procurement procedures, bid processing, bids and awards database and report preparation, etc.
Perform/assist in procurement contract execution as required.
Perform other duties as assigned.