Procurement Administrator

Fresenius Kabi USA•Lake Zurich, IL

1d•Onsite

About The Position

The Procurement Administrator executes day-to-day procure to pay activities within Fresenius Kabi’s Shared Services model to ensure accurate, timely, and compliant purchasing. Working in SAP, this role converts approved requisitions to purchase orders, manages PO changes and confirmations, maintains vendor master data, and supports internal requestors on P2P tools and procedures. The role partners with Materials/Planning, Accounts Payable, and suppliers to resolve routine issues (e.g., dates, price/quantity), meet cycle time and quality SLAs, and maintain documentation required for audits and Quality/Compliance standards. This position requires working onsite in Lake Zurich, IL 3 days per week.

Requirements

Bachelor’s degree, preferably in Business, Supply Chain Management, or a related field.
Minimum of 1 year experience in Procurement, Supply Chain, or working within a Shared Services and/or customer help-desk environment.
Proficient in Microsoft Office applications (Excel, Word, and PowerPoint), use of SharePoint and Teams is a plus.

Nice To Haves

Familiarity with SAP SRM or similar procurement systems is desirable.
Prior experience working with ServiceNow, Marval or other ticket-based help-desk tools is an advantage.

Responsibilities

Receive approved purchase requisitions from corporate functions and execute transactions in a timely and accurate manner.
Validate purchase orders by ensuring completeness and correctness of requisition detail to minimize service errors.
Release reviewed and approved purchase orders to suppliers.
Create purchase orders and operational contracts in ERP, and release reviewed and approved purchase orders to suppliers.
Create and maintain accurate vendor master data in the procurement system; keep supplier information updated to ensure data integrity.
Track and monitor purchase orders, ensuring efficient management of changes regarding delivery date, price, and quantity.
Order confirmation maintenance in SAP for Direct and proactive communication with Material Management.
Drive monitoring of delivery and coordinate/follow-up with suppliers before delivery.
Verify and handle price and quantity differences.
Ensure purchase orders are approved in accordance with defined rules.
Maintain master data to support compliance and operational accuracy.
Act as a point of contact for local requestors and suppliers regarding procurement queries.
Provide guidance and training to local requestors on procurement tools and processes.
Support continuous improvement initiatives by identifying process gaps and suggesting enhancements.