Procurement Administrator (Administrative Support)

Aecon • Scarborough, ON

2d • CA$50,000 - CA$60,000 • Onsite

About The Position

Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. As we continue our journey to becoming Canada’s leading utility construction provider, we are looking for a Procurement Administrator (Administrative Support) to join our team. This role plays a key part in supporting procurement operations and ensuring efficient, accurate, and timely purchasing processes across our projects. Reporting to the Project Services Team Lead, the Administrator will act as a vital link between the office, the field, and our vendor partners—helping maintain the flow of materials, equipment, and services required to keep our projects moving.

Requirements

• Proven experience in procurement administration, accounts payable, or book-keeping-related roles
• Solid understanding of basic book-keeping principles, including invoices, credits, accruals, and reconciliations
• Demonstrated ability to perform and ensure accuracy in the three-way matching process
• Working knowledge of SAP and the procure-to-pay lifecycle will be an asset
• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational, time management, and problem-solving skills
• Ability to work both independently and collaboratively while managing multiple priorities
• Proven ability to build strong relationships with internal teams and external vendors
• Ability to perform effectively in a fast-paced, deadline-driven environment
• Proactive mindset with the initiative to identify and resolve issues
• Commitment to fostering an inclusive, diverse, and respectful workplace

Nice To Haves

• Working knowledge of SAP and the procure-to-pay lifecycle

Responsibilities

• Support procurement activities, including purchase order updates and adjustments
• Process goods receipts in SAP for delivered materials and equipment
• Record and acknowledge subcontractor services in SAP
• Track deliveries and manage rental equipment and tooling through rental trackers
• Resolve procurement exceptions in real time (pricing, delivery, accounts, materials, and services)
• Perform invoice validation and support three-way matching (PO, receipt, invoice)
• Assist with basic bookkeeping functions, including invoice tracking, credits, and reconciliations
• Manage Purchase Card transactions and ensure compliance with company policies
• Investigate and resolve invoice discrepancies to support the procure-to-pay process
• Reconcile vendor statements and ensure all invoices are received, recorded, and processed accurately
• Maintain organized filing systems and procurement documentation
• Maintain strong communication with operations and field teams
• Administer Tool Hound system, including uploading certifications and test records
• Support vendor and subcontractor safety prequalification processes
• Assist with urgent field purchases and time-sensitive requests
• Perform additional administrative and procurement duties as needed
• Promote a culture of inclusion, collaboration, and continuous improvement

Benefits

• Services and benefits needed to support your mental, emotional, and physical well-being
• Aecon University
• Tuition reimbursement
• Leadership Programs
• Meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed