Procurement Administrator (Developmental)
About The Position
GovCIO is currently hiring for a Procurement Administrator (Developmental) to support our growing team of procurement and subcontracts administrators. This position is fully remote within the United States. The Subcontracts/Procurement Administrator is a developmental position where the candidate will learn through on-the-job training the procurement/subcontracts process in the government contracts arena, negotiation skills, application of the Federal Acquisition Regulation (FAR) and Defense FAR Supplement, and management of Subcontractors/Suppliers supporting GovCIO Awards. Applicants must possess a bachelor’s degree, be self-motivated, and capable of applying problem-solving to a variety of issues.
Requirements
- Bachelor’s degree in business administration, mathematics, accounting, economics, or related field.
- Zero (0) to two (2) years of related experience administering contracts/subcontracts, office administration functions, purchasing or contract administration.
- Excellent organizational, analytical, and problem solving, skills/techniques.
- Excellent communication and interpersonal skills, both written and verbal.
- Excellent reading and comprehension skills.
- Excellent attention to detail.
- Proactive and self-starter.
- Proficient with MS Office Excel, Word, and PowerPoint.
- Desire to learn and grow within the government subcontracting/contracting career field.
Responsibilities
- Establish new Vendors in GovCIO’s Accounting System of record through use of GovCIO’s Vendor Documents to include Representations and Certifications, Vendor Data Certification Form, W9, and Direct Deposit Form.
- Maintain Costpoint Manage Vendor Module to remove redundancies and identify Active vs. Inactive Vendors.
- Create and maintain approved purchasing system file documentation for PO folders in accordance with established GovCIO Procurement System process and procedures.
- Maintain the subcontract file content using procurement file checklist for guidance.
- Maintain Vendor/Subcontractor Certificate of Insurance repository.
- Maintain Annual Vendor/Subcontract Representations and Certifications.
- Maintain GovCIO Approved Vendor List by adding new Subcontracts/Suppliers upon receipt and confirmation of completed vendor documents.
- Learn the process of developing a Request for Proposal (RFP)/Request for Quote (RFQ) and responding to Request for Information (RFI).
- Learn/assist with gathering data and tracking of the review, analysis, and negotiation of Subcontractor proposed terms and conditions and pricing submissions to determine source selection and fair and reasonableness determinations.
- Assists in processing Non-Disclosure Agreements (NDA), Teaming Agreements (TA), and Organizational Conflicts of Interest (OCI) documentation.
- Assist/Learn the process to compile, document, and prepare award documentation.
- Learn about Federal regulations including the FAR and FAR supplements, and maintenance of procurement files to comply with Contractor Purchasing System Review (CPSR) audits.
- Learn and assist in the process of executing subcontracts, incorporating clauses, terms and conditions, technical specifications, statements of work/performance work statements, and other certification and representations in compliance with established procedures and FAR requirements.
- Learn and assist in post-award contracting actions, including subcontract modifications and closeout.
- Assists in coordination with other functional areas on matters related to Subcontracting.
- Prepares responses as necessary to customer correspondence and other requests.
- Develop a working relationship with different business teams through regular meetings, emails, and other forms of communication.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
