Administrator, Procurement

EnSafe Inc.•Memphis, TN

6h•Onsite

About The Position

We are currently seeking a full-time Administrator, Procurement, to work in our Memphis, TN office. This is an excellent opportunity to join and grow EnSafe, getting involved in a variety of projects for a diverse range of clients across the globe. As an Administrator, Procurement, you will support a fast-paced business unit where flexibility, communication skills, and the occasional after-hours work are necessary.

Requirements

Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related field. Willing to consider High School diploma plus an additional five (5) years of experience in lieu of a degree.
3-5 years of procurement, purchasing, administrative, or related experience.
Experience supporting purchasing processes, vendor relationships, invoice reconciliation, or procurement activities.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to effectively manage multiple priorities and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills with the ability to collaborate across teams and with external vendors.
Demonstrated ability to work independently, exercise sound judgment, and take initiative with minimal supervision.
Proficiency with Microsoft Office applications and general business software.
Team-oriented mindset with the flexibility and adaptability to support changing client and project team needs.

Nice To Haves

Experience within the construction, trades, engineering, or related industries.
Knowledge of procurement and purchasing best practices, including vendor management, purchase orders, invoice processing, and change order administration.
Familiarity with construction terminology, project workflows, and subcontractor/vendor documentation requirements.
Experience supporting project teams and coordinating purchasing activities across multiple projects.
Demonstrated ability to perform quality assurance reviews of business documents and maintain compliance records.
Self-motivated professional who thrives in a collaborative environment while effectively managing work autonomously.
Strong problem-solving skills and the ability to identify and resolve issues proactively.

Responsibilities

Manage subcontractor and vendor documentation.
Create, solicit, and evaluate Requests for Proposals (RFPs) to support project and operational purchasing needs.
Generate, process, and maintain purchase orders (POs), including tracking records, managing change orders, and ensuring purchasing accuracy.
Maintain PO records, update compliance documents (i.e. Certificates of Insurance, Safety Documents), and manage change orders.
Process, reconcile, and monitor vendor invoices, account statements, and related financial documentation to ensure timely and accurate payments.
Utilize and reconcile corporate purchasing cards in accordance with company policies and procedures.
Maintain regular communication with project teams, vendors, and subcontractors to coordinate equipment, materials, and service requirements.
Participate in internal project meetings, providing administrative and purchasing support to facilitate project execution and progress tracking.
Conduct quality assurance reviews of business documents to ensure accuracy, completeness, and compliance with organizational standards.
Support project closeout activities by assisting with cost reconciliation, billing documentation, and final project records.
Maintain organized purchasing, vendor, and project documentation while providing administrative and operational support to ensure efficient business operations.
Collaborate cross-functionally with internal stakeholders to resolve purchasing, invoicing, and project-related issues and ensure timely completion of deliverables.