Procore Administrator / Construction Management Coordinator

Preload•Louisville, KY

About The Position

As the Procore Administrator / Construction Management Coordinator, you will be assisting the Vice President of Construction Management and Construction Management Department in the coordination of construction operations. You will coordinate information with all departments to ensure timely, thorough, and productive construction starts. The successful candidate will be highly organized, detail-oriented, and have the ability to multi-task as well as prioritize. Pay starts in the $55K range, depending on experience.

Requirements

Proficient in MS Office including Excel
Ability to work in a fast-paced and fluid environment
Works well under pressure and aggressive deadlines
Ability to be proactive and make good decisions
Positive attitude

Nice To Haves

Bachelor’s degree in Construction or Project Management preferred
Procore or other project management software experience preferred
Experience with or ability to learn scheduling software such as Primavera P6 or Microsoft Project preferred

Responsibilities

Project setup in Procore project management software
Coordinate/communicate with all departments (Estimating, Sales, Engineering, CM, Field Operations and Shop) to ensure critical items are completed in a timely manner for timely and productive job starts
Review Contract/Specification Documents to identify Insurance/Bond requirements, payment/SOV terms, Change Order procedures and project deliverable requirements for the Project Manager
Assist CM Group in tracking Change Orders
Assist VP of CM in maintaining Preload Project Schedule
Support CM Group in maintaining electronic files on the network
Support CM Group in project close outs
Coordinate Preload Project Schedule changes with all departments (Engineering, CM, Field Operations and Shop) to ensure adequate time to adapt to changes in the workflow
Support the Construction Management Team in developing, setting, and executing department goals to support Preload’s Mission Statement
Assist VP of CM in writing and communicating best practices to the Construction Management Department
Assist VP of CM with updating the internal Construction Management procedures document, as needed
Coordinate with Construction Management Team to schedule team meetings and provide follow-ups
Assisting CM Group with completing reports, Power Point presentations and other projects as needed.
Store, file and retrieve corporate documents and reports, as needed
Perform general office administrative duties, including maintaining logs and spreadsheets for all office activities.
Coordinate activities such as workshops and meetings
Organize meetings, arrange travel, manage records, and monitor expenses
Organize, maintain, and track project files and correspondence
Handle day-to-day clerical items such as mail, phones, and invoices
Ability to compose professional business-related correspondence
Create and maintain reports and information in various databases
Manage applications for awards, utilities, signage, permits, etc.
Order office supplies and materials
Assist with submittal development and management
Perform any other duties as assigned