Procedure Coordinator

SPINE AND PAIN CENTER LLC•Tulsa, OK

9d•Onsite

About The Position

The Spine & Pain Center is seeking a highly organized, detail-oriented Prior Authorization & Procedure Coordinator for its Tulsa specialty practice. The role coordinates patient care by managing prior authorizations, scheduling procedures, and ensuring clear communication among providers, patients, insurance carriers, and surgery centers. It suits someone who can work efficiently in a fast-paced healthcare environment, solve problems, and provide excellent patient service while maintaining accuracy. The position is full-time, hourly, and non-exempt. The schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 7:30 a.m. to 12:00 p.m. No nights or weekends are required. The role is based at The Spine & Pain Center’s 15th Street location in Tulsa, Oklahoma.

Requirements

High school diploma or equivalent required.
Strong communication, multitasking, and organizational skills required.

Nice To Haves

Two or more years of medical scheduling, insurance authorization, or healthcare administrative experience preferred.
Experience in pain management, orthopedics, surgery scheduling, or specialty healthcare strongly preferred.
Experience with ModMed or another Electronic Health Record (EHR) system preferred.

Responsibilities

Submit, track, and manage prior authorizations for procedures, imaging, medications, and specialty treatments.
Coordinate outpatient procedures and surgery center scheduling.
Verify insurance eligibility and authorization requirements.
Communicate with insurance carriers about approvals, denials, and appeals.
Schedule new-patient, follow-up, and post-procedure appointments.
Provide patients with pre-procedure instructions and scheduling support.
Coordinate with providers, medical assistants, front office staff, and billing teams.
Maintain accurate scheduling and authorization documentation in the EHR system.
Assist with schedule optimization, cancellations, rescheduling, and waitlists.