Probate Clerk

State of Nebraska•Lincoln, NE

6d•Onsite

About The Position

The Probate Clerk performs high-level clerical and support work requiring exceptional attention to detail to support effective and timely decision-making in matters involving wills, special administrations, estates, guardianships, and conservatorships. The position reviews and accepts electronic and in-person filings for permanent records, assigns cases, assembles files, and enters case information into court software. It monitors case progression for compliance with timelines and prepares notices and correspondence for probate hearings, along with other correspondence as instructed by Judges and/or the Judicial Administrator/Clerk Magistrate. Other duties include answering phones, processing mail, receipting money, and general office work. The position is located at the Lancaster County Courthouse in Lincoln, Nebraska.

Requirements

Associate degree in a related field, or a high school diploma or equivalent (GED) combined with four years of related experience sufficient to perform the essential duties.
Educational credits must be from an institution accredited by an accrediting body approved by the U.S. Department of Education.
Knowledge of customer service principles, computers and related software, applicable federal, state, and local laws and regulations, office procedures and equipment, data entry techniques, criminal history information, and Probate Court functions and related statutes, rules, and regulations.
Skills in customer service, record maintenance, data entry, operating standard office equipment, using computers and related software, reviewing reports for accuracy, reading and comprehending departmental rules and instructions, and communicating effectively with coworkers, supervisors, and the public.

Responsibilities

Provide customer service to internal and external customers by answering phones, greeting walk-in visitors, responding to information requests, and answering routine questions.
Review and accept electronic and over-the-counter filings; collect fees and other payments; and receive, process, sort, file, or distribute correspondence, materials, billings, payments, deliveries, mail, drop-off paperwork, and other documents.
Enter information into court databases and other computerized systems to maintain court records and information and process court motions and filings.
Review and process probate cases, including estates, wills, special administrations, guardianships, and conservatorships, with exceptional attention to detail to support effective and timely decision-making.
Prepare, record, and maintain information; verify the accuracy of filings and information and ensure appropriate corrections are completed.
Monitor and review cases for compliance with progression timelines.
Prepare notices and correspondence for probate hearings and other correspondence as instructed by Judges and/or the Judicial Administrator/Clerk Magistrate.
Perform other clerical duties, including processing mail, receipting money, and general office work.
Perform other duties of a similar nature or level.