Print Coordinator

Wizard Studios North • Astoria, NY

4d

About The Position

The Print Coordinator is a detail-oriented production professional responsible for managing the full lifecycle of print materials at Wizard Studios – from initial spec and vendor sourcing through delivery and on-site installation. This role serves both the event production and marketing functions, ensuring that all branded, scenic, and collateral print deliverables meet Wizard’s quality standards, are delivered on time, and stay within budget. The Print Coordinator is a critical liaison between internal creative teams, project managers, and external print vendors.

Requirements

• Bachelor’s degree (or equivalent experience)
• 2+ years of relevant experience in graphic design, print production, event production, or related role
• Strong working knowledge of large-format print production: substrates, inks, mounting, finishing, and installation
• Proficiency reading and preparing production-ready files (Adobe Creative Suite preferred)
• Expert-level written and verbal communication skills
• Polished, professional demeanor; projects confidence and enthusiasm for the business
• Proven success in a client-facing capacity
• Must be proactive with the ability to work both independently and across multiple teams
• Organized with the ability to prioritize, and manage time efficiently with high attention to detail
• Ability to work on strict deadlines and in high-pressure situations

Nice To Haves

• Demonstrated knowledge of Scenic Carpentry as it relates to the production of elements for theater or events.
• A working knowledge of: Google Office Suite
• Asana (bonus) or similar project management tools
• Drafting software (SketchUp, Vectorworks, CAD)

Responsibilities

• Manage multiple concurrent print projects across different event timelines and internal deadlines
• Maintain organized file management systems for artwork, proofs, and approvals
• Issue and track print specifications, proof approvals, and change orders with internal stakeholders
• Support post-event recaps with print cost actuals and vendor performance notes for future reference
• Manage end-to-end print production for live events including signage, banners, step-and-repeats, directional graphics, scenic prints, and custom fabrication elements
• Translate creative files and design specs into production-ready print orders; confirm bleed, resolution, color profiles (CMYK/PMS), and substrate requirements
• Coordinate with scenic and AV teams to ensure print elements integrate correctly with staging, rigging, and lighting plans
• Maintain event-specific print schedules and flag risks to the Project Manager proactively
• Occasionally oversee on-site delivery, installation coordination, and strike/removal of all print materials
• Manage production of marketing collateral including sales decks, capabilities brochures, proposals, branded stationery, and promotional materials
• Maintain brand consistency across all printed materials; enforce brand standards in coordination with marketing leadership
• Track inventory of collateral materials and reorder proactively to avoid shortfalls
• Support new business pitches and client presentations with print deliverables as needed

Benefits

• Competitive base salary
• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays
• 401k Plan with employer match
• Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammates and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level