Principal's Secretary

Oxford Area School District•Oxford, PA

1d•Onsite

About The Position

We are seeking a highly organized and proactive individual to provide administrative support to the Principal of Penn's Grove Middle School. The Principal's Secretary will play a vital role in ensuring the smooth operation of the school by managing daily administrative tasks, facilitating communication, and maintaining a positive school environment. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to multitask effectively in a fast-paced educational setting.

Requirements

High school diploma or equivalent
Proven experience as a secretary or administrative assistant, preferably in an educational setting.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Excellent verbal and written communication skills, with a strong ability to interact effectively with diverse populations.
Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
Attention to detail and problem-solving skills, with a focus on maintaining confidentiality.
Ability to work independently as well as collaboratively in a team-oriented environment.
Familiarity with school policies, procedures, and regulations is a plus.
A commitment to fostering a positive and inclusive school culture.

Responsibilities

Manage the Principal's calendar, scheduling appointments, meetings, and events while ensuring efficient time management.
Serve as the primary point of contact for communication between the Principal, staff, students, parents, and community members.
Prepare and distribute correspondence, reports, and other documents as needed, ensuring accuracy and professionalism.
Maintain student records, staff files, and school documents in compliance with district policies and regulations.
Assist in the coordination of school events, including meetings, workshops, and special programs.
Handle phone calls, inquiries, and requests in a courteous and timely manner, providing information and support as needed.
Organize and maintain the Principal's office, ensuring a clean, efficient, and welcoming environment.
Support the Principal in various administrative tasks, including budgeting, procurement, and resource allocation.
Assist in the preparation of agendas and minutes for meetings, ensuring proper documentation and follow-up on action items.
Collaborate with other administrative staff to ensure seamless operations within the school and district.