Principal Administrative Specialist - Metro Transit Police Department

Metropolitan Council•Minneapolis, MN

12d•Onsite

About The Position

The Principal Administrative Specialist provides administrative support for the Metro Transit Police Department’s Special Operations Division, which leads the department’s response to special events across its seven-county service area. The division oversees specialty units and functions including the K-9 unit, Transit Response Unit, Emergency Response Team, beats, and Community Service Officers. This is an essential, onsite position with weekday day hours. The work is performed in a standard office setting and may require travel between the primary work site and other sites.

Requirements

High school diploma or equivalent and at least four years of work experience in office administration, including customer service; or an associate’s degree or higher and at least two years of such work experience. Education must be in Business Administration, Office Administration, or a similar field.
Knowledge of standardized regulations, requirements, procedures, and operations associated with clerical and administrative duties for the assigned support function.
Knowledge of police terminology.
Skills in Microsoft Office Suite.
Ability to type and transcribe from recordings and in-person.
Ability to perform data entry efficiently and accurately and complete basic math calculations accurately.
Ability to communicate information verbally, clearly, and concisely.
Ability to organize tasks and establish work priorities; recognize when assistance or guidance is needed to set priorities or redirect workload under limited supervision.
Ability to exercise independent judgment and initiative, stay organized, solve a variety of problems, work independently with sensitive and confidential matters, and review data for detail and accuracy.
Must pass the required background check; applicants must have background checks and fingerprints cleared by the Criminal Bureau of Apprehension to use its CJIS system.

Nice To Haves

A degree in law enforcement, criminal justice, corrections, business, or a closely related field.
Administrative experience in a police or law enforcement agency.
Experience with project management or coordinating special events.
Experience scheduling shifts or assignments for up to 55 employees.
Experience maintaining confidential information.
Experience working with diverse populations.

Responsibilities

Prepare documents for special events and meetings with internal and external stakeholders.
Develop and coordinate work procedures, including recordkeeping systems and forms control; create systems or revise established procedures.
Maintain extensive knowledge of departmental procedures and handle confidential information.
Coordinate schedules and assignments for officers and Community Service Officers for daily lineups, special events, recruitment events, and outreach events.
Assist with coordination and logistics for special events and operations.
Procure items required to meet departmental needs.
Perform other duties and projects as assigned by the department or Special Operations Captain.