Principal Administrative Coordinator

Pacific Northwest National Laboratory•Richland, WA

About The Position

The Principal Administrative Coordinator provides comprehensive, high-level administrative support to the Executive Director & General Counsel and the Office of General Counsel at Pacific Northwest National Laboratory. The role works closely with OGC management and staff, the Laboratory Director’s Office, the Department of Energy Pacific Northwest Site Office, Battelle Memorial Institute, the Pacific Northwest Division Board of Directors, and administrative and functional staff across PNNL Directorates. The position helps develop and deliver an integrated strategy that advances the PNNL mission while handling sensitive and confidential information in a dynamic environment. The coordinator manages complex priorities, calendars, schedules, travel, expenses, action items, meeting preparation, legal files, and correspondence. The role also supports litigation administration and a range of recurring Pacific Northwest Division Board and Committee activities, including meeting planning, records, communications, access, and onboarding. Additional duties include supporting staff onboarding, attorney licensing requirements, and other work as assigned.

Requirements

High school diploma or GED and 12 years of relevant experience in an administrative environment, or an associate degree or higher and 10 years of relevant experience in an administrative environment.
Experience planning meetings and coordinating travel.
Strong initiative and attention to detail.
Strong interpersonal skills.
Excellent written and verbal communication skills.
Proficiency working with travel and expense report systems.
Knowledge of departmental and company policies, procedures, and practices.
Ability to multitask, prioritize, organize work under tight deadlines and changing priorities, track and initiate actions efficiently, and work effectively in a dynamic, demanding, and sensitive environment.
Comfort using and learning artificial intelligence and other technology.
Knowledge of attorney-client privilege and ability to handle and protect sensitive and confidential information.
Experience with Microsoft Office Suite.

Nice To Haves

Experience supporting an executive-level manager.
Experience working in a legal office.

Responsibilities

Manage multiple complex priorities, calendars, and schedules.
Arrange travel and manage expense reports.
Track action items for and from the General Counsel through completion.
Support the General Counsel and attorneys in preparing for meetings and presentations.
Organize and maintain documents in legal files.
Communicate and correspond with laboratory leaders and staff, outside counsel, DOE counsel, PNSO, PNWD Board and Committee members, BCO, and other external parties.
Maintain effective working relationships with administrative counterparts across PNNL, DOE management, and other organizations.
Provide backup support for preparing and updating internal and external reports, reviews, and other documents for DOE and BMI.
Provide administrative support to attorneys and paralegals on litigation matters and invoicing as requested.
Coordinate PNWD Board and Committee meetings three times per year, maintaining attention to detail.
Maintain annual board preparation timelines and support agenda preparation.
Support communications to the PNWD Board of Directors.
Support drafting board appointments, resolutions, and board minutes.
Maintain current contact lists for Board and Committee members and their assistants.
Support OGC updates to the Business & Audit Committee.
Schedule reviews and preparation sessions for Board presentations.
Schedule and arrange Board tours and other activities as requested.
Obtain required access credentials for Board members and guests.
Maintain Board documents in Diligent and oversee Diligent access.
Assist with onboarding new staff and support onboarding of new OGC staff.
Support annual attorney licensing requirements.
Perform other duties as assigned.