Principal Account Clerk

City of Clovis, California • Clovis, CA

2d • Onsite

About The Position

Under general supervision, to perform difficult and specialized work in the preparation of financial and statistical records; to establish and maintain complex accounts; and to perform related work as required. The Principal Account Clerk is the advanced level in the Account Clerk series. Incumbents, under general supervision, perform clerical accounting duties of above-average difficulty requiring advanced training, knowledge, and experience. Instructions given by supervisors generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those items which involve the establishment of new procedures or policies.

Requirements

• Education equivalent to completion of the twelfth grade
• Three (3) years of increasingly responsible record-keeping experience, preferably including experience in a municipality
• Knowledge of computer operating methods and office software
• Knowledge of applicable state laws, City ordinances, procedures, and other regulations governing the department or area of assigned responsibility
• Knowledge of City revenue account codes and accounts receivable processes
• Knowledge of correct English usage, spelling, grammar and punctuation
• Knowledge of methods, practices and terminology used in financial clerical work
• Knowledge of modern office equipment and procedures, including the preparation of business correspondence and reports
• Knowledge of advanced and accurate record-keeping methods
• Knowledge of business math
• Knowledge of effective leadership methods
• Ability to work as a team to ensure timely and accurate accounting and posting of revenues, accounts payable invoices, utility billings, business license billings and adjustments
• Ability to operate a computer accurately and efficiently
• Ability to interpret and apply difficult regulations and procedures to a wide variety of situations
• Ability to maintain accurate interrelated financial records and prepare comprehensive, accurate reports
• Ability to devise and adapt work processes and record keeping systems to meet changing organizational or specialized needs
• Ability to work with considerable independence in completing work and ensuring its accuracy
• Ability to receive and give information over the telephone or in public in a courteous manner
• Ability to analyze situations and use judgment to develop effective courses of action
• Ability to accurately code incoming receipts
• Ability to make arithmetical calculations rapidly and accurately
• Ability to type at a corrected rate of 45 words per minute
• Ability to proofread, detect, and reconcile errors
• Ability to operate a calculator by touch
• Ability to understand electronic data processing methods and procedures
• Ability to understand and carry out oral and written instructions
• Ability to establish and maintain effective relationships with those contacted in the course of work
• Valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute

Nice To Haves

• Experience in a municipality

Responsibilities

• Performs the more difficult clerical financial and statistical record-keeping work
• May train and serve as a resource to both new and lower level personnel
• Reconciles cash and accounts
• Receives applications for business licenses
• Determines fees from established schedules
• Receives payments
• Issues licenses
• Enters business license data to computer terminal
• Prepares business license bills on computer, checks for accuracy and mails
• Serves as liaison with other departments concerned with business license and permit application
• Computes penalties and interest due
• Issues and maintains records of a variety of permits
• Establishes and maintains account receivable ledgers
• Prepares invoices and maintains records of receipts and delinquencies
• Sends follow-up notices on overdue fees and accounts receivable
• Matches invoices to purchase orders, checks extensions, computes discounts, verifies and resolves account payable problems and otherwise prepares invoices for payment
• Inputs data to computer and balances with control figures
• Verifies warrants, stuffs envelopes and mails accounts payable
• Invoices for utility services
• Prepares turn-on and turn-off authorization for utility services
• Provides applications and receives deposits for utility services
• Provides information to the public regarding utility services and charges
• Codes and maintains records of utility services and meters
• Prepares periodic reports and statistical summaries of utility services, meters and related data
• Sells dog licenses and transit passes
• Operates cash register to receive payments
• Prepares new accounts for data entry
• Issues receipts for miscellaneous collections
• Prepares funds for deposit to bank
• Types forms, schedules, reports, lists and general correspondence
• Files materials into established filing systems
• Compiles information for a variety of statistical reports, locating sources of information, devising forms and determining proper format for finished report
• Answers questions requiring a thorough understanding of policies, procedures and laws governing work
• Proofreads materials for clerical accuracy
• Operates a variety of office equipment such as a calculator and computer
• Operates computer to enter and edit standard information utilizing a variety of programs and formats, including third party software where a downloaded or uploaded interface to the financial software is used
• Operates printer to print documents stored in computer
• Copies, collates, staples and otherwise binds a variety of materials

Benefits

• Veterans Preference Points may be provided if a DD Form 214, demonstrating qualifying service, is attached to the employment application at the time of application submission.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED