Preventive Health Data Management Specialist

Finger Lakes Community Health

6d•$19 - $25•Remote

About The Position

The Preventive Health Data Management Specialist ensures the accuracy, integrity, and timely reporting of preventive health data. The role supports compliance with state and federal program requirements by reviewing documentation, verifying key data elements, and maintaining reliable reporting systems that reflect the organization’s preventive health activities. The position works with clinical and administrative staff and supports reproductive health and Family Planning Program reporting, including requirements related to the NYS Family Planning Program and Title X. The role is remote, based in a home or remote office, and uses virtual communication tools to collaborate and interact with patients and staff. It operates during standard business hours, with occasional extended shifts based on clinic needs, in a moderate-paced environment requiring productivity and accuracy.

Requirements

High school diploma or equivalent.
A valid government-issued photo identification document.
Working knowledge of claims processing and understanding of payer requirements.
Ability to understand data and recognize basic trends.
Ability to review work for quality and consistency.
Sound judgment in routine situations, including identifying issues and seeking guidance to resolve them.
Ability to meet the physical requirements of prolonged sitting, occasional standing or walking, frequent typing and prolonged screen time, and frequently lifting or carrying objects up to 15 pounds.
Clear vision for reading and inspections.
Ability to hear conversations in person or through virtual communications.

Nice To Haves

Associate or bachelor’s degree in healthcare administration, business administration, public health, or a related field.
Certification in Health Education (CHES or MCES).
Two or more years of experience in a healthcare or customer service setting.

Responsibilities

Maintain patient files and preventive health records in the electronic medical record (EMR) system.
Review provider notes for preventive health visits to ensure completeness and accuracy.
Document Client Visit Reports (CVRs) and verify their accuracy before submission.
Enter and update EMR information based on intake documentation collected by front desk staff.
Verify accuracy across EMR entries, CVRs, and claim datasets to ensure consistency and correct coding.
Identify discrepancies or missing documentation and follow up with appropriate staff to resolve them.
Prepare and submit monthly, quarterly, and annual data reports to state and federal agencies, including reports required by the NYS Family Planning Program and Title X.
Generate reports from the EMRS database for internal monitoring, audits, and compliance reviews.
Maintain claim dataset setup for reproductive health and Family Planning Program reporting requirements.
Ensure timely and accurate completion of documentation required for external reporting and program compliance.
Communicate documentation concerns, trends, or missing elements to staff, providers, and supervisors.
Support program functions and administrative tasks as designated by the Preventive Health Program Manager.
Collaborate with clinical and administrative staff to ensure consistent application of documentation and reporting protocols.
Maintain organized and accessible records for audits, compliance reviews, and program evaluation activities.
Participate in quality assurance activities related to reproductive health documentation and reporting.
Assist with data validation checks to support report accuracy and compliance.
Identify recurring documentation issues and provide input to program leadership regarding improvement opportunities.
Perform other related duties as assigned by the supervisor.