Preconstruction Specialist I

Wharton-Smith•Sanford, FL

5d•Onsite

About The Position

Wharton-Smith, Inc. is seeking a Preconstruction Specialist I willing to work in Central Florida. The role coordinates preconstruction activities with increased independence and responsibility, supporting bidding, subcontractor outreach, compliance, and departmental objectives. The Specialist serves as a primary point of contact for various preconstruction processes and contributes to preparing, reviewing, and administering negotiated and competitive bid projects. The position also provides backup support for the Senior Preconstruction Specialist and/or Preconstruction Administrative Manager. The role is full-time and exempt during standard business hours, with flexibility to accommodate bid deadlines and operational needs. Occasional travel between office locations and attendance at project-related meetings may be required. The position is performed in a professional office environment and includes office-related tasks, close-vision work, regular verbal communication, and occasional lifting or moving of office materials weighing up to 20 pounds.

Requirements

Minimum of five years of progressively responsible experience supporting preconstruction, estimating, procurement, or construction operations.
Strong understanding of construction bidding procedures, subcontractor outreach, MWBE compliance requirements, and bid documentation.
Experience coordinating subcontractor outreach and supporting construction bidding and procurement activities.
Ability to organize, maintain, and manage bid documentation and project-related information accurately.
Strong organizational and time management skills, including the ability to prioritize multiple assignments and meet critical bid deadlines.
Ability to work independently, exercise sound judgment, and manage competing priorities.
Strong attention to detail and ability to maintain accuracy throughout bidding and preconstruction processes.
Proficiency in iSqFt, Microsoft Office Suite, and other construction management platforms.
Ability to use standard office technology, including laptops, smartphones, photocopiers, and scanners.
Effective communication and interpersonal skills for coordination with internal teams, subcontractors, and project stakeholders.
Ability to work effectively in a professional office environment while managing multiple deadlines and business priorities.
Ability to perform office-related tasks requiring close vision, focus, and regular verbal communication.
Ability to occasionally lift and move office materials and supplies weighing up to 20 pounds.
Availability to work a full-time, exempt schedule during standard business hours, with flexibility to accommodate bid deadlines and operational needs.
Willingness to travel occasionally between office locations and attend project-related meetings as needed.

Nice To Haves

Associate degree in Business Administration, Construction Management, or a related field; equivalent professional experience may be considered.
Experience with Guaranteed Maximum Price (GMP) and competitive bidding processes.

Responsibilities

Perform all duties and responsibilities of the Preconstruction Specialist II.
Assist with quality assurance and quality control reviews of GMP bid packages.
Assist with creating, issuing, and tracking addenda for GMP bid packages.
Serve as the lead point of contact for GMP Solicitation Assistance activities.
Independently manage MWBE Good Faith Effort outreach, documentation, and compliance tracking.
Lead iSqFt project setup activities and subcontractor solicitation efforts.
Track, monitor, and follow up on pending bond and insurance requirements.
Assist with the preparation and completion of competitive bid documents.
Assist with submission of competitive bids and proposal packages as directed.
Maintain detailed records of subcontractor participation, bid coverage, and outreach efforts.
Provide backup support for the Senior Preconstruction Specialist and/or Preconstruction Administrative Manager.
Support process improvements and departmental efficiency initiatives.