JR179 Preconstruction Estimating Coordinator

Rycon Construction•Cleveland, OH

9d•Onsite

About The Position

Rycon Construction is seeking a Preconstruction Estimating Coordinator for its Cleveland office. The role coordinates bidding activity and supports the Preconstruction and Estimating teams, including subcontractor and vendor outreach, bid tracking, document management, and preparation of bid and project submission materials. The coordinator works directly with the Director of Preconstruction and participates in team and bid progress meetings. Rycon Construction provides construction management, general contracting, design-build, and program management services nationwide. The company is employee-owned through an ESOP and specializes in new construction, renovations, and adaptive reuse across a broad range of project types.

Requirements

Minimum of two years of recent office administration, coordination, or construction-related experience.
Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Strong organizational and time-management skills, with exceptional attention to detail.
Excellent written, verbal, and telephone communication skills.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to work effectively independently and as part of a team.
Professional, customer-focused demeanor when interacting with subcontractors, vendors, and internal stakeholders.
High school diploma or equivalent required.

Nice To Haves

Construction, estimating, or preconstruction experience.
Experience with bid management or construction software.
Associate's or bachelor's degree.

Responsibilities

Coordinate subcontractor and vendor outreach for bidding opportunities, including follow-up communication and response tracking.
Maintain and update subcontractor and vendor databases.
Participate in Preconstruction Team meetings to review upcoming opportunities and bidding strategies.
Work directly with the Director of Preconstruction to manage and maintain the bid calendar.
Participate in Bid Progress Review meetings with the Estimating Department.
Review project documents and requirements to help determine bid deliverables.
Prepare and distribute bid solicitations, invitations to bid, and Requests for Proposal (RFPs).
Track subcontractor and vendor coverage to ensure adequate bid participation.
Issue Notices of Award and Notices of Non-Award to subcontractors and vendors.
Maintain subcontractor and vendor coverage tracking reports.
Assist with assembling bid packages, proposals, qualifications, and project submission documents.
Support estimating and preconstruction initiatives as assigned by the Director of Preconstruction.
Assist with document management, file organization, and maintaining accurate bid records.