Preconstruction Coordinator

IKM Building Solutions, Inc.•West Allis, WI

7d•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Preconstruction Coordinator to support our bidding and administrative operations. This role plays a critical part in keeping bids on track by managing documentation, coordinating with internal teams and ensuring efficient office operations.

Requirements

3-5 years of administrative experience required
Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
Excellent grammar, proofreading, and document-editing skills
Strong written and verbal communication abilities
Highly organized with strong attention to detail
Ability to manage multiple priorities and deadlines
Ability to maintain confidentiality with financial and proprietary information
Collaborative mindset and strong customer service approach
High School diploma or GED required

Nice To Haves

Experience processing contracts strongly preferred
Knowledge of Wisconsin Sales & Tax is a plus
Experience with accounting or project management software is a plus
Occasional job site visits with Project Managers at construction sites or customer sites

Responsibilities

Set up bid opportunities, including creating estimate folders and organizing plans and specifications
Create, review and edit proposals, and bid documents
Track & update bids, including bid forms, proposals
Complete requests for pre-qualification statements
Maintain organized bid files, including quotes, project manager notes, and correspondence
Support preconstruction team with bid planning and administration
Order and track bid bonds
Participate in team meetings and contribute to a collaborative work environment
Assist with additional administrative tasks as needed