Preconstruction Project Coordinator

Amteck•Lexington, KY

7d•Onsite

About The Position

Amteck, a nationally recognized Top 50 Electrical Design-Build Contractor, is redefining what it means to deliver excellence in electrical construction. With decades of experience and a reputation built on a people first culture, safety, integrity, innovation, and customer satisfaction, we’re proud to be at the forefront of the industry. As a member of the pre-construction team, the Pre-Construction Project Coordinator applies best practices to develop and support the estimating team for their projects. The position reports to the Technologies Preconstruction Manager.

Requirements

High School Diploma
Working knowledge of Microsoft Office products (i.e. Word, Excel, etc.)
Highly organized with strong attention to detail and ability to manage multiple, changing priorities
Strong administrative, accounting, computer, and communication skills
Ability to communicate effectively with individuals at all organizational levels
Demonstrated initiative and ability to work independently, collaborate in a team environment
Demonstrated aptitude for data critical thinking, analytical, and problem-solving skills

Nice To Haves

Knowledge of construction principles/practices

Responsibilities

CRM Management Tasks: Adding new opportunities, updating opportunity status, updating opportunity notes, creating overhead bid numbers, creating proposals, adding project team to coins, managing team environment.
Communicating with Preconstruction Manager and Technologies team to update CRM opportunities including bid revisions, schedule changes and document revisions and updates.
Pre-estimate Set Up: Split, rename, and distribute drawings, generate overlays, prepare proposal documents, supportive estimating tasks as trained and assigned.
Under direct supervision, they may be responsible for creating proposals, scope letters, bid forms, Accubid projects/Estimates, LiveCount, etc.
Collaboration & Customer Relations: Interacts with Operations, Purchasing, Business Development, and Estimating.
Interacts with engineers, architects, consultants, owners, general contractors, representatives, and electrical equipment vendors.
Bid Preparation for Design/Build Projects: Collecting and organizing bid information documents from the General Contractor(s) and customers. This includes downloading from an “ftp” site, files from email correspondence, scanning paper documents, etc. into the Box folders.
Provide bid information as needed to the appropriate design services providers (i.e. fire alarm, lightning protection, electrical , etc.).
Receive, organize, and properly store quotations from vendors and subcontractors.
Preparing bid packages and sharing download links for subcontractors to provide quotes.
Construction Document Preparation: Print, label, and ship drawings or equipment labels to field.
Vendor visits: Welcoming/Greeting guests. Preparing meeting materials, coordinating catering, and sending meeting appointments as appropriate.
Prepare conference rooms, starting up IT equipment.
Miscellaneous: Answer incoming Estimating Dept. calls and online bid requests.
Attend pre-bid meetings when necessary.