Preconstruction Coordinator
IKM Building Solutions•WI-West Allis US-WI-Madison, WI
•Hybrid
About The Position
We are seeking a highly organized and detail-oriented Preconstruction Coordinator to support our bidding and administrative operations. This role plays a critical part in keeping bids on track by managing documentation, coordinating with internal teams and ensuring efficient office operations.
Requirements
- 3-5 years of administrative experience required
- High School diploma or GED required
- Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
- Excellent grammar, proofreading, and document-editing skills
- Strong written and verbal communication abilities
- Highly organized with strong attention to detail
- Ability to manage multiple priorities and deadlines
- Ability to maintain confidentiality with financial and proprietary information
- Collaborative mindset and strong customer service approach
Nice To Haves
- Experience processing contracts strongly preferred
- Knowledge of Wisconsin Sales & Use Tax is a plus
- Experience with accounting or project management software is a plus
Responsibilities
- Set up bid opportunities, including creating estimate folders and organizing plans and specifications
- Create, review and edit proposals, and bid documents
- Track & update bids, including bid forms, proposals
- Complete requests for pre-qualification statements
- Maintain organized bid files, including quotes, project manager notes, and correspondence
- Support preconstruction team with bid planning and administration
- Order and track bid bonds
- Participate in team meetings and contribute to a collaborative work environment
- Assist with additional administrative tasks as needed
Benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
