Pre-Trial Administrative Assistant

Virginia Information Technologies Agency•Falls Church, VA

4d•$48,632 - $51,750•Onsite

About The Position

Northern Virginia Mental Health Institute (NVMHI), a 134-bed state psychiatric hospital in Northern Virginia, is seeking an organized, detail-oriented, and dependable Pre-Trial Administrative Assistant to support the Office of Forensic Services and the provision of care. The incumbent works closely with the Director of Psychology and Forensic Services and the Forensic Pre-Trial Coordinator, as well as court personnel including judges, attorneys, and court clerks. The role manages communications and information flow among the hospital, courts, attorneys, law enforcement, and related agencies concerning individuals with pre-trial forensic legal status. It oversees pre-trial databases, forensic correspondence, and notification systems; prepares and submits court documents and evaluations; processes admission packets; and maintains protected health information in compliance with applicable requirements. The position also obtains court orders and criminal history records as needed, tracks evaluation data, and provides information to support clinical decision-making and treatment planning. General departmental administrative support is also required, along with secondary coverage for the administrative functions of the Executive Psychology and Forensics Services Administrative Assistant/Civil Commitment Hearing Coordinator and Forensic Services Liaison.

Requirements

Proficiency in Microsoft Word and Excel.
Prior experience with data entry management.
Significant prior administrative experience.
Exceptional customer service skills and clear, professional oral and written communication.
Strong organizational skills, including managing multiple priorities, meeting deadlines, and maintaining accuracy in a fast-paced environment.
Proficiency in managing databases and electronic recordkeeping systems.
Ability to work independently and collaboratively within a multidisciplinary team.
Ability to interact effectively with forensic clientele, legal representatives, mental health professionals, and decision-making bodies.
Knowledge of relevant Virginia Code sections pertaining to forensic populations, including competency-to-stand-trial evaluations, treatment of an incompetent defendant, and emergency treatment of an inmate.
Strong problem-solving and analytical abilities for complex administrative and information-management tasks.
Ability to handle sensitive information discreetly and in compliance with legal and regulatory requirements.

Nice To Haves

Administrative experience in Health and Human Services.
Significant exposure to consumers, official agents, inspectors, and government officials.
Knowledge of the criminal justice system and the NGRI graduated release process in the Commonwealth of Virginia.
College or university graduation with coursework in public administration, criminology, or a related field.

Responsibilities

Manage communications and information flow between the hospital, courts, attorneys, law enforcement, and related agencies for individuals with pre-trial forensic legal status.
Oversee pre-trial databases, forensic correspondence, and notification systems to maintain accurate, up-to-date records.
Prepare and submit required court documents and evaluations within deadlines.
Process admission packets and maintain protected health information in compliance with regulations.
Obtain court orders and criminal history records as needed.
Track evaluation data and provide timely, meaningful information to support clinical decision-making and treatment planning.
Perform general administrative tasks supporting departmental operations.
Provide secondary coverage for administrative functions of the Executive Psychology and Forensics Services Administrative Assistant/Civil Commitment Hearing Coordinator and Forensic Services Liaison.