Pre-Mail Data Specialist

Penn State University•University Park, PA

2d•$40,608 - $58,836•Onsite

About The Position

Penn State Auxiliary & Business Services is hiring a full-time, on-campus Pre-Mail Variable Data & Print Specialist for its Multimedia and Print Center (MPC). The role focuses on preparing and managing mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, data formatting, variable data printing, and producing USPS documentation. The position also involves operating print/mail equipment, preparing print-ready files, and providing backup support across Pre-Mail functions. The specialist works closely with customer service, design, print, and mailing teams, contributes to process improvement, and supports MPC’s mission of high-quality, efficient print and mail services. The role emphasizes teamwork, continuous learning, workplace safety, and a respectful, inclusive environment.

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience
Strong computer skills (especially Microsoft Office)
Basic math ability
Authorized to work in the U.S.

Nice To Haves

Knowledge of postal regulations
Experience with variable data software
Experience with design software such as FusionPro, InDesign, and Adobe Acrobat

Responsibilities

Preparing and managing mailing data to meet U.S. Postal Service automation requirements
Address list processing
NCOA updates
Data formatting
Variable data printing
Producing USPS documentation
Operating print/mail equipment
Preparing print-ready files
Providing backup support across Pre-Mail functions
Contributing to process improvement