Practice Coordinator
About The Position
Norton Rose Fulbright is seeking a Practice Coordinator for its Los Angeles office to support lawyers in the Disputes practice. The role supports the practice’s day-to-day administrative operations and helps matters run smoothly so lawyers can deliver exceptional client service. It offers the opportunity to develop core litigation skillsets while working with lawyers in a collaborative, fast-paced environment. The position follows the firm’s hybrid work policy and requires presence in the office at least three days per week. Overtime and schedule flexibility are required from time to time. Responsibilities may change, and the job description does not cover every activity or duty required of the employee.
Requirements
- High school diploma required.
- At least five years of experience performing legal administrative duties in a law firm or professional service organization.
- Litigation experience required.
- Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues.
- Proficiency in the Microsoft Office suite and ability to learn and adapt to new software quickly.
- Ability to work independently or collaboratively while effectively prioritizing workload and ad hoc demands.
- Ability to exercise appropriate confidentiality and discretion.
- Strong interpersonal and relationship-building abilities, with excellent verbal and written communication skills.
- Reliable, resourceful, organized, and detail-oriented.
Nice To Haves
- Associate’s or Bachelor’s degree preferred.
- Proficiency in litigation calendaring and software; Milana preferred.
Responsibilities
- Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings.
- Proofread documents for accuracy, grammar, and formatting.
- E-file with courts and stay current on filing formats, requirements, and deadlines.
- Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed.
- Open new clients and matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters.
- Review and edit pre-bills for submission to the billing department, and research outstanding invoices and payments as needed.
- Maintain organized client and matter files and ensure compliance with firm protocols.
- Communicate with courts, agencies, other counsel, and clients to obtain and relay information.
- Schedule and manage meetings, calls, and logistics for lawyers and clients.
- Reconcile invoices and manage reimbursements in the expense system.
- Coordinate travel arrangements and assist with lawyer time entry as needed.
- Assist the firm and peers with overflow work and provide backup support as requested.
- Train, assist, and provide orientation for new and less experienced staff as needed.
Benefits
- Access to three medical insurance plans.
- Dental insurance.
- Vision insurance.
- Life insurance.
- Disability insurance.
- Health savings and flexible spending accounts.
- 401(k) savings plan and profit-sharing plans, if eligible.
- Fertility benefits for eligible full-time employees.
- Commuter benefits where applicable.
- Student loan assistance refinancing options.
- Paid time off plan providing a minimum of 20 days off based on role and tenure.
- Paid maternity and paternity leave, with a minimum of 14 weeks of paid parental leave.
- Back-up child care support program.
- 11 firm holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
