Practice Assistant

Foley and Mansfield, P.L.L.P. • Chicago, IL

1d • Hybrid

About The Position

Foley Mansfield’s Chicago office is seeking a service-oriented Practice Assistant to support the team. The role supports litigation and case-management activities, including document handling, calendaring, subpoena processing, court filings, and trial preparation. The position is hybrid, with one day in the office and four days remote. Law firm experience is preferred. The ideal candidate has excellent communication skills, strong attention to detail, initiative, follow-through, and the ability to work successfully in a variety of software programs.

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. The firm provides legal expertise, creative solutions, and extensive trial experience for large corporations, small businesses, and individuals. It describes diversity and inclusion as critical to its success and provides equal employment opportunities without regard to characteristics protected by applicable state and federal laws. The firm participates in the federal government’s E-Verify program.

Requirements

• Excellent communication skills.
• Strong attention to detail.
• A high level of initiative and follow-through.
• Ability to work successfully in a variety of software programs.

Nice To Haves

• Law firm experience.

Responsibilities

• Save files to internal document management programs, currently iManage and client-specific databases.
• Manage the master case list for all entities and update it as needed.
• Accurately calendar litigation dates and deadlines for team members.
• Draft and process subpoenas for records; follow up daily by phone and email on requests and update the internal status chart.
• Bill time related to subpoena work.
• Purchase, download, and save records to document management programs.
• Track assignments to team members and calendar assignment due dates.
• Regularly update the internal case management system (FMP) and client extranets.
• Assist with trial preparation as needed.
• File documents in state and federal courts.

Benefits

• Competitive salary and benefits, including medical, dental, and vision coverage.
• Generous paid time off and paid holidays.
• Free mental health and therapy benefit through the Modern Health app.
• Employer-paid life and disability coverage.
• 401(k) with employer contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed