Practice Assistant

NRF • Saint Louis, MO

6d • Hybrid

About The Position

Norton Rose Fulbright is seeking expressions of interest from aspiring legal support professionals to join their St. Louis team as a Practice Assistant. This role is part of an evergreen hiring approach, allowing the firm to engage with experienced professionals on a rolling basis for future opportunities. The Practice Assistant will provide direct support to lawyers by performing administrative and legal work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position requires presence in the St. Louis office at least three days per week, with flexibility for overtime and schedule adjustments as needed.

Requirements

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate's or Bachelors degree preferred; high school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Maintains a calm and professional demeanor at all times
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Understands when to act and when to ask
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles and practice nuances

Responsibilities

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Coordinate travel arrangements with firm’s travel provider
• Organize and manage files/emails in the document management system
• Document production, including formatting, editing, and finalizing correspondence, contracts and memoranda
• Process business expense reimbursements and vendor payments
• Input time entry for assigned lawyers
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• File documents electronically (File Time) with various courts and remain up to date on format, filing requirements and deadlines
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Maintain, research and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Attend business development meetings to collect and organize key takeaways for the lawyers, including follow up on actionable items
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Additional responsibilities or special projects, as requested
• Other duties

Benefits

• Access to three medical insurance plans
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Pre-tax benefits such as health savings and flexible spending accounts
• 401(k) savings plan
• Profit-sharing plans (if eligible)
• Fertility benefits (for full-time employees)
• Commuter benefits (where applicable)
• Student loan assistance refinancing options
• Competitive paid time off plan (minimum of 20 days off based on role and tenure)
• Generous paid maternity leave
• Paid paternity leave (parental leave) - minimum of 14 weeks
• Child care support through a back-up care program
• 11 Firm holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED