Practice Assistant

NRF•New York, NY

4d•Hybrid

About The Position

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors. The Practice Assistant in our New York office will provide direct support to lawyers by performing administrative and legal support work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position will require presence in the New York office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Requirements

Minimum one year of experience in a law firm or professional service organization preferred
Associate or bachelor's degree preferred; High school diploma is required
Proficient in Microsoft Office Suite
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion
Demonstrates good judgment and good interpersonal skills
Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
Self-starter who takes initiative and has willingness to learn
Demonstrates accountability; takes ownership and pride in work
Strong time management skills; able to prioritize actions from multiple sources
Ability to learn and understand basic firm principles

Responsibilities

Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
Process business expense reimbursements and vendor payments
Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
Respond to client billing inquiries, including resolving any issues
Assist with administrative tasks related to timekeeper compliance requirements and professional organizations
Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
Organize and manage files/emails in the document management system
Manage physical files including intake, retention, retrieval and transfer of records
Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
Additional responsibilities or special projects, as requested
Other duties