Practice Assistant

White & Case LLP•New York, NY

17h•$81,600 - $122,400

About The Position

The Practice Assistant (PA) provides administrative and legal support to assigned attorneys and other attorney teams as needed. Working as part of a team, the PA delivers service to internal and external clients and organizes and expedites the workflow of lawyers and legal staff. The role requires handling confidential and responsible duties, multitasking for several individuals, coordinating complex workflows, and communicating regularly and accurately with key stakeholders. The PA is expected to take initiative, cultivate positive working relationships throughout the Firm, help attorneys navigate the organization, and maintain a professional demeanor.

Requirements

3–5 years of law firm experience.
Excellent interpersonal skills and ability to work in a demanding environment while liaising with staff, attorneys, and clients at all levels.
Ability to multitask and prioritize work in a fast-paced environment.
Skill in comprehending and complying with instructions.
Strong written and verbal communication skills.
Exceptional organizational skills and diligence in follow-through.
Positive, initiative-driven approach.
Ability to work well independently and as part of a team.

Responsibilities

Plan and coordinate attorneys’ schedules, appointments, conferences, and meetings.
Manage complex domestic and international travel arrangements and prepare business itineraries and business-trip documentation packs.
Manage and submit expense reports.
Answer, screen, and place calls professionally; accurately record messages and promptly inform attorneys.
Keep legal staff informed about work status and problems encountered with systems or programs.
Monitor, review, and prioritize incoming correspondence.
Draft, proofread for accuracy, and release time sheets.
Maintain accurate client and matter lists.
Complete conflict search reports and opening entries.
Assist with client development, marketing initiatives, and proposals.
Assist with client billing.
Draft routine letters, memos, and reports.
Create and maintain files.
Meet and greet clients courteously and tactfully.
Assist with overflow work and practice-specific responsibilities.
Arrange overtime coverage with Document Production for attorneys.
Keep Desk Reference information up to date and accessible to other Practice Assistants.