Practice Assistant

Partridge Snow & Hahn LLP • Providence, RI

19h • Onsite

About The Position

Under general supervision and according to established policies and procedures, the Practice Assistant supports staff and attorneys within an assigned Practice Group or Office, and provides auxiliary support to other Practice Groups as needed. The role contributes to the Firm’s success by performing tasks accurately and efficiently. Daily presence is required in the downtown Providence, Rhode Island office, with occasional travel to other PSH locations as needed. The position may involve irregular hours and occasionally more than 40 hours per week.

Requirements

• Associate’s degree or equivalent years of experience.
• One to two years of administrative assistant experience or other relevant work experience.
• Proficiency with current versions of Windows and Microsoft Office.
• Strong written and verbal communication skills and attention to detail.
• Ability to proofread and perform minor edits for grammatical, typographical, punctuation, and spelling errors.
• Interpersonal skills to communicate and follow instructions effectively with a diverse group of clients, attorneys, and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to retrieve and distribute files, mail, written documents, and office supplies weighing up to 50 pounds, and to retrieve and replace objects on shelves up to 8 feet high.
• Reliability and flexibility.
• Ability to meet the physical demands of the position, including frequent walking and stair climbing; standing, stooping, kneeling, bending, lifting, and reaching; and moderate grasping, lifting, pushing, and pulling of objects weighing less than 50 pounds.
• Ability to read computer screens and printed materials, use a telephone console frequently, and communicate clearly in person and over the telephone.

Nice To Haves

• Experience with document management systems such as NetDocuments or other systems.

Responsibilities

• Provide critical support functions for legal practitioners working in a wide variety of practice specialties.
• Assist with preparing client documents, including formatting and proofreading.
• Assist with opening new client files, manage client-file retention, and maintain the Litigation Practice Group’s warehouse system as needed.
• Conduct legal research for attorneys as needed.
• Update and maintain databases, including mailing lists, contact lists, and client information for the Litigation Practice Group.
• Perform general administrative and clerical duties for the Litigation Practice Group, including photocopying, scanning, and faxing documents.
• Provide backup coverage for other team members, including the Office Services Coordinator.
• Maintain confidentiality in all client and Firm matters.
• Operate, maintain, and stock supplies for office equipment, including photocopy machines.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree