Practice Assistant

Partridge Snow & Hahn LLP • Providence, RI

1d • Onsite

About The Position

Under general supervision and according to established policies and procedures, the Practice Assistant supports staff and attorneys within an assigned Practice Group or Office and provides auxiliary support to other Practice Groups as needed. The role contributes to the Firm’s success by completing tasks accurately and efficiently. Daily presence is required at the downtown Providence, Rhode Island office, with occasional travel to other PSH locations as needed. The position may involve irregular hours and occasionally more than 40 hours per week.

Requirements

• Associate’s degree or equivalent years of experience.
• At least one to two years of administrative assistant experience or other relevant work experience.
• Proficiency with current versions of Windows and Microsoft Office.
• Strong written and verbal communication skills and attention to detail.
• Ability to proofread and make minor edits to correct grammatical, typographical, punctuation, and spelling errors.
• Interpersonal skills to communicate and follow instructions effectively with a diverse group of clients, attorneys, and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to operate, maintain, and stock supplies for office equipment, including photocopy machines.
• Ability to retrieve and distribute files, mail, written documents, and office supplies weighing up to 50 pounds, and to retrieve and replace objects on shelves up to 8 feet high.
• Reliability and flexibility, including availability for irregular hours and occasional work exceeding 40 hours per week.

Nice To Haves

• Experience with document management systems such as NetDocuments or other systems.

Responsibilities

• Provide critical support functions for legal practitioners across a wide variety of practice specialties.
• Assist with preparing client documents, including formatting and proofreading.
• Assist with opening new client files and manage client-file retention; maintain the warehouse system for the Litigation Practice Group.
• Conduct legal research for attorneys as needed.
• Update and maintain databases, including mailing lists, contact lists, and client information for the Litigation Practice Group.
• Perform general administrative and clerical office duties for the Litigation Practice Group, including photocopying, scanning, and faxing.
• Provide backup coverage for other team members, including the Office Services Coordinator.
• Maintain confidentiality in all client and firm matters.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree