Practice Administrator

Erickson Senior Living•Fairfax, VA

4d•$80,000 - $90,000•Onsite

About The Position

Join our team as the Practice Administrator will oversee office operations to maximize the efficiency and effectiveness of medical practice operations. The incumbent is responsible for the overall coordination, planning, financial management, evaluation, and monitoring of the day-to-day operations of the medical centers, including hands-on participation in all medical office support activities. Primary responsibilities are divided into three major categories: Administrative (Financial), Personnel Management, and Workload Management. The Practice Administrator is charged with collaborating with the Medical Director to ensure goal alignment with Erickson Health Management Group and the community.

Requirements

Minimum of 3 years experience managing a highly automated medical office, including front and back office, preferably in primary care
Prior experience must include billing and financial management with budget responsibility
Detailed knowledge on practice management issues, including CPT, ICD-9, and HCPCs coding for primary care; medical records requirements; human resources; budgeting; OSHA; CLIA; insurance rules; HCFA regulations; compliance; and other applicable state and federal laws and regulations

Nice To Haves

Spreadsheet and word processing knowledge (Microsoft Office) is a plus

Responsibilities

Ensuring attainment of revenue targets for medical center practice with a focus on utilizing master scheduling template and review of patient scheduling reports
Collaborating and communicating with Medical Director relative to financial productivity performance for Medical Center on a monthly basis
Maximizing reimbursement for the practice by coordinating Centricity and Medical Manager Workflow processes to capture all provider services
Creating, maintaining, and updating Medical Manager Providers’ templates and appointments calendar according to EHMG productivity requirements
Assisting the Medical Director, Director, Practice Administration, Central Accounting, Finance Director, and Executive Director in developing the EHMG annual operating and community budget
Reviewing monthly reports from Hyperion, JDEdwards, and EHMG Management with Medical Director for both community and EHMG budgets
Preparing expense forms, reviews, and codes all payables, including corporate Pcard and American Express cards
Developing strategies and coordinating marketing activities and events to increase utilization of the medical center, including responsibility for monthly reporting of marketing outcomes
Developing and managing relationships with specialty practices that rent space within the community according to established guidelines
Managing employee recruitment and retention, employee relations, and all other personnel actions for the medical center
Hiring, training, motivating, educating, and disciplining support staff
Participating in the hiring and orientation of new physicians and mid-level providers
Maintaining medical providers’ PTO and CME hours and coordinating to Medical Manager Template
Overseeing medical center lab compliance and proficiencies
Coordinating and organizing payroll for the medical center
Coordinating training of staff and providers on coding and billing issues
Managing workflow processes, including adherence to best practice standards for medical support staff to drive financial, quality, and employee engagement performance
Preparing, coordinating, and distributing monthly office calendar to include the on-call schedule, specialists’ schedules, time off, hospital, CC, and RGT schedules
Coordinating interactions and meetings between the medical center and Continuing Care and other campus departments, as well as with local hospitals and outside health care agencies
Performing specified audits, such as lab compliance, in accordance with the Erickson Compliance Plan to ensure compliance with EHMG policies and procedures
Developing and implementing corrective action plans as required
Preparing and disseminating Incident Reports as outlined in EHMG Policy and Procedure Manual and by Risk Management

Benefits

Medical, dental and vision packages
Annual reimbursement for qualified wellness expenses
Personal health coaching
Telemedicine options
PTO Plans
Company paid volunteer hours for eligible team members
401k for all team members 18 and over with a company 3% match
Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
Free access to our on-site Team member Health and Well-Being Centers
Well-Being programs, tools and resources for you and your immediate family members
Education assistance
Certification reimbursement
Access to over 6,000 courses through our online learning library
Growth Opportunities