Post Closing and Recording Specialist (Hybrid, Park City, Utah)

TitleEase • Park City, UT

3d • Hybrid

About The Position

We are seeking a detail-oriented Post-Closing & Recording Specialist to serve as the final safeguard of our real estate transactions across multiple jurisdictions. You will be the "finish line" for our title process, responsible for the critical transition from the closing table to the public record. This role requires a mix of technical precision and proactive communication to ensure every document is perfectly executed, every dollar is correctly disbursed, and every title policy is accurately issued.

Requirements

• Proven experience navigating the diverse recording customs and tax requirements of multiple states.
• A solid working knowledge of the real estate title lifecycle and settlement procedures.
• Highly proficient in using technology (e.g., Qualia and ResWare) to automate workflows and track recording statuses.
• The ability to spot a missing initial or an incorrect margin immediately to ensure "first-time" recording success.
• A self-starter who thrives in a fast-paced environment and enjoys being part of a high-performing production team.
• 1–3 years of experience in title, escrow, post-closing, or real estate transaction processing.

Responsibilities

• Prepare and submit documents for recording across various states and counties, strictly adhering to diverse local guidelines for margins, print size, and ink requirements.
• Expertly utilize digital platforms to streamline the submission process and minimize manual rejections.
• Review executed closing packages for strict adherence to lender instructions and quality standards before final delivery.
• Manage the secure upload and return of closing documents to lenders via various proprietary portals.
• Complete all necessary state-specific transfer tax forms and verify exact recording fees to prevent delays in ownership transfer.
• Satisfy lender funding conditions, obtain final authorizations, and execute the timely disbursement of funds to all parties.
• Actively coordinate the resolution of any post-closing discrepancies or document "kickbacks" from the county or parish.
• Record and track mortgage discharges, subordinations, and other post-closing instruments to ensure a clear chain of title.
• Prepare and distribute final title insurance policies to owners and lenders.

Benefits

• Paid Time Off (PTO)
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• 401(k) Plan
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed