Post Closing Assistant

Compass Mortgage • Warrenville, IL

3d

About The Position

As a Post-Closing Assistant, you will be the organizational hub of our Post-Closing department, playing a vital administrative role in the final stages of the mortgage process. Your primary mission is to provide essential support by managing documents, processing critical trailing documents, and ensuring our pipelines are meticulously tracked. This role is a fantastic opportunity to learn the mortgage industry from a critical vantage point and is perfect for a highly organized individual who excels in a fast-paced, process-driven environment.

Requirements

• 0-1 years of experience in an administrative, data entry, or office support role.
• Exceptional attention to detail and a high degree of accuracy are essential for this role.
• Strong organizational skills with the ability to manage a high volume of tasks and follow established processes precisely.
• Proficiency with the Microsoft Office Suite (especially Outlook and Excel) and the ability to quickly learn new software.

Nice To Haves

• Any experience in the mortgage, banking, or real estate industry is a strong plus.
• Experience handling time-sensitive or confidential documents.

Responsibilities

• Process all incoming and outgoing mail and overnight deliveries for the department.
• Receive and audit trailing loan documents, preparing them for shipment to investors.
• Monitor post-closing pipelines to ensure all closing packages and documents are received and processed within established timelines.
• Accurately record and track the status of all documents in our loan origination system.
• Notify borrowers via email and phone when their loan has been sold to an investor.
• Prepare and send the final document package to the borrower.
• Provide general administrative support to the post-closing team, including preparing documents, following up on outstanding items, and assisting with special projects.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed