Policy & Program Coordinator (Technician IV) - Denver

State of Colorado•Denver, CO

5d•Hybrid

About The Position

The Policy and Program Coordinator is an operational support role for executive leadership at the Colorado Department of Transportation (CDOT). The position provides administrative, operational, and analytical support to the Deputy Director of Strategy & Planning, Legislative Liaison, and Office of Policy & Government Relations. As a point of contact and liaison, the coordinator supports scheduling, office administration, written communications, legislative tracking, and policy research. The role calls for strong organization and customer service, discretion with confidential matters, and interest in learning state transportation policy in a fast-paced executive environment. The position primarily works 8:00 a.m. to 5:00 p.m., Monday through Friday, with flexibility to support work-life balance while meeting CDOT business needs. The schedule is likely hybrid, with at least three days per week typically in the office. Work-hour travel is required throughout Metro Denver and the Front Range, with occasional overnight travel elsewhere in Colorado. The environment is politically sensitive and requires confidentiality.

Requirements

At least four years of experience in any combination of government or political work, policy analysis, research on matters affecting organizational operations, drafting policy or other organizational communications, or high-level technical support to managers or executives; alternatively, a combination of relevant education and experience totaling at least four years.
If using education to qualify, relevant coursework from an accredited college or university in Public Policy, Political Science, Public Administration, Communications, Journalism, Media Studies, or a related field may be considered.
Applicants using education to qualify must submit college transcripts or an official foreign credential evaluation report meeting the stated requirements.
Required experience must be substantiated in the work experience section of the application; part-time experience is prorated.
Must pass pre-employment screening, which may include social security number trace, criminal and public court records, education, and driving records checks.
Must be a Colorado state resident.

Nice To Haves

Experience performing the duties described in the job posting.
State service experience related to the position’s duties.
High work and personal ethics and integrity, and ability to handle confidential information.
Experience working in a government setting and managing a senior executive’s calendar with competing priorities.
Familiarity with public administration, government relations, and communications theories, principles, and best practices.
Understanding of research and analysis methodologies.
Strong attention to technical detail and accuracy; excellent organization and time management.
Ability to set, track, and accomplish priorities, goals, and timetables and maintain awareness of activity status.
Ability to meet tight deadlines and adapt to changing assignments.
Initiative and innovative problem-solving ability.
Ability to work with varied stakeholders in politically sensitive situations.
Ability to present information accurately, effectively, and concisely, verbally and in writing.
Strong reasoning, investigative, analytical, and problem-solving abilities.
Exceptional customer service skills.
Ability to work effectively independently and as part of a team.
Fluency with Microsoft Office Suite (Word, Excel, Access) and Google Apps (Gmail, Docs, Sheets, Forms, etc.), and ability to learn other software systems quickly.

Responsibilities

Provide administrative and scheduling support across executive operations.
Manage the Deputy Director’s daily calendar and provide backup support for the Executive Director’s calendar; coordinate meeting requests and competing priorities, and arrange meetings with agency leadership, Commissioners, and external partners.
Prepare background materials, agendas, slide decks, talking points, and memos for executive meetings.
Handle correspondence, invoice processing, mail, room reservations, videoconferencing setup, travel, and backup logistics for Transportation Commission meetings.
Track meeting action items, maintain confidentiality, and adapt to changing priorities.
Serve as a professional point of contact for legislative staff, CDOT colleagues, and state partners; route inquiries to appropriate subject matter experts and ensure follow-up.
Assist with drafting, reviewing, and proofreading briefing summaries, fact sheets, press communications, talking points, and reports.
Monitor news sources and agency updates on transportation topics to support accurate document preparation.
Track proposed state legislation; attend legislative hearings and committee sessions; draft basic summaries and fact sheets.
Log, research, and coordinate responses to public and legislative questions received through legislative offices.
Gather information, summarize policy documents, and assist with basic organizational data collection under supervisor guidance.
Organize project details, track timelines, maintain decision logs, and monitor office deliverables.
Flag potential schedule delays or issues to leadership so projects stay on schedule and aligned with agency objectives.
Perform other duties as assigned.