Police Specialist

Port of Seattle•SeaTac, WA

1d•Hybrid

About The Position

As a Police Specialist, you will provide administrative, professional, and office support for the Port of Seattle Police Department. You will perform general and advanced administrative duties, including typing letters and memos, recording meeting minutes, organizing, and maintaining files, which may include confidential information, prepare reports, and pull data. You will communicate with other departments and stakeholders as needed for various tasks at hand. You will maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders. You will submit work orders for IT and Maintenance related issues. You will be responsible for scheduling mandatory overtime assignments, squad bidding, and personnel schedules for special events. You will maintain training records, public disclosure requests (including reviewing and processing police body worn videos) and assist with department CALEA accreditation standards. You will serve as the first point-of-contact for front office and non-emergency phones. You will act as backup support for other administrative staff, as needed, to include but not limited to department payroll time administrator, budget, and grant related purposes as well as travel, expenses and reporting.

Requirements

Two (2) years of professional administrative office experience and/or working directly in support of a law enforcement agency/function.
High School Diploma or GED equivalent.
Excellent verbal and written communication skills.
Ability to work with a diverse group of stakeholders.
Familiarity with Microsoft Office Suite, Adobe Acrobat, accounting and law enforcement software, and other computer-related programs.
Willingness to accept new assignments and projects, help others, and provide top-notch customer service.
Ability to rapidly analyze and solve problems, cope with stressful or pressure situations, and maintain the highest level of confidentiality.
Must pass a background investigation that includes a complete criminal records check, a polygraph examination, a drug screen, and a psychological examination.
Must successfully complete a training process once hired.
Must establish Washington State residency within 30 days of employment and maintain it throughout employment.
Must pass a Criminal Justice Information Services (CJIS) criminal history background check.
Must pass a Transportation Security Administration (TSA) background check.
Must pass a criminal history background check with the Federal Bureau of Investigation (FBI).
Employment is contingent upon obtaining a Port of Seattle ID badge upon clearance.

Nice To Haves

Knowledge of public disclosure requirements under the Washington State Public Records Act (RCW 42.56).
Experience processing public records requests.
Experience applying records redaction standards.
Experience using public records management systems.
Experience reviewing body-worn camera footage, preferably within a public safety or law enforcement environment.
Ability to type at least 40 WPM.
At least five (5) years of administrative office experience.

Responsibilities

Provide administrative, professional, and office support for the Port of Seattle Police Department.
Perform general and advanced administrative duties, including typing letters and memos, recording meeting minutes, organizing, and maintaining files.
Prepare reports and pull data.
Communicate with other departments and stakeholders.
Maintain supplies inventory by checking stock, anticipating needed supplies, and placing/expediting orders.
Submit work orders for IT and Maintenance related issues.
Schedule mandatory overtime assignments, squad bidding, and personnel schedules for special events.
Maintain training records, public disclosure requests (including reviewing and processing police body worn videos), and assist with department CALEA accreditation standards.
Serve as the first point-of-contact for front office and non-emergency phones.
Act as backup support for other administrative staff, including department payroll time administrator, budget, and grant related purposes, as well as travel, expenses, and reporting.