Police Records Technician I/II

City of Lemoore•Lemoore, CA

19h•Onsite

About The Position

To perform a variety of general and specialized office support, clerical, and technical work in support of the Police Department; to process, maintain and release confidential police records and reports; receive and provide assistance to the public in person and over the telephone; and to adhere to established guidelines and regulations governing police records maintenance.

Requirements

Modern office procedures, methods and equipment including computers.
Principles and procedures of record keeping.
Principles of business letter writing and basic report preparation.
Principles and practices of data entry.
Customer service principles and practices.
Methods and techniques of proper phone etiquette.
Basic cash handling techniques.
English usage, spelling, grammar and punctuation.
Pertinent federal, state and local laws, codes and regulations governing release of police records.
Provide responsible support in the maintenance and release of confidential police records and reports.
Process police reports accurately and efficiently.
Release basic police records and reports according to established laws and regulations.
Perform record searches quickly and accurately.
Perform a variety of police related clerical work.
Prepare clear and concise reports.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Type at a speed necessary for successful job performance.
Respond to requests and inquiries from the general public.
Understand and follow oral and written instructions.
Understand and apply federal, state, and local laws, codes, and regulations.
Pass and maintain background check as mandated by FBI, Department of Justice and department guidelines.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Two years of increasingly responsible clerical experience preferably within a law enforcement environment.
Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.
Possession of, or ability to obtain, an appropriate, valid C.L.E.T.S. training certificate through the Department of Justice.
Possession of, or ability to obtain, an appropriate, valid records training certificate through P.O.S.T.
Business letter writing with emphasis pertaining to law enforcement terminology.
Law enforcement records management principles, procedures, techniques, and equipment.
Automated law enforcement information systems and procedures.
Increased knowledge and application of pertinent Federal, State and local laws, codes and regulations governing release of police records.
Three years of increasingly responsible clerical duties within the law enforcement environment.
Possession of, or ability to obtain, CLETS Train the Trainer certificate through P.O.S.T.

Responsibilities

Perform a wide variety of technical and clerical duties in support of departmental operations including those related to collecting, indexing, processing, maintaining, retrieving, copying, and distributing technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders and subpoenas.
Receive, verify and enter police information including warrants, accident reports, citations, bookings and various other information into computerized law enforcement system.
Review, process and file police felony, misdemeanor, arrest, conviction and a variety of other law enforcement reports.
Receive requests for information from and assist other City departments, outside government agencies, private organizations, news media and the general public at the counter or over the phone; release information according to established policies and procedures.
Prepare a variety of statistical reports for various agencies including Department of Justice, FBI and other state and local agencies.
Process court subpoenas for officers; assign court appearances and notify officers of appearance date; process information needed for officers on date of court appearance.
Collect and balance monies and receipts from reports, fingerprints, bicycle licenses and subpoenas; prepare bank deposit slips.
Perform general clerical duties; operate a variety of office machines including computers, facsimile machines, copiers, scanners and typewriters; receive and distribute mail.
Perform various records management duties; prepare records for destruction in accordance with department procedures and the adopted records retention schedule.
Receive requests for and perform background checks for authorized agencies and persons.
Perform fingerprinting duties as requested by the public or court orders.
Order and maintain office supplies for the department; contact vendors for pricing; prepare budget recommendations for office supplies.
Assist in payroll processing; record payroll slips for time off for officers.
Perform related duties as required.
Release of records and information to the public and other agencies requiring more complex technical/legal knowledge.
Assist with preparation of state and federal audits.
Register narcotics offenders.
Perform Vehicle Impound release hearings in accordance to state laws and department procedures.
Assist with training new records and patrol personnel with records management system and CLETS.
Work independently in absence of supervision.