Police Records Supervisor

City of Casselberry•City of Casselberry, FL

20h•Onsite

About The Position

The Records Supervisor is responsible for the planning, coordination and oversight of the activities of the Police Records Department for the City of Casselberry. The Records Supervisor is responsible for the direct supervision and evaluation of the performance of direct and subordinate staff. The Records Supervisor exercises considerable discretion for independent decisions based on technical or professional knowledge.

Requirements

A High School Diploma or GED is required.
A minimum of three (3) years’ experience in law enforcement records system/public records or related field is preferred.
A comparable combination of education and experience may be considered.
Must possess and maintain a valid Florida Driver’s license.
A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record.
Florida Department of Law Enforcement level background clearance.
Knowledge (advanced level) of local, state and federal regulations affecting work.
Knowledge (advanced level) of public records and disclosure regulations (FS 119.07).
Knowledge (advanced level) of departmental rules, policies and procedures.
Knowledge (intermediate to advanced level) of Café Management System or similar record management system.
Knowledge of modern police recordkeeping procedures and practices.
Knowledge of police forms, terminology and records.
Knowledge of basic supervisory practices and procedures.
Skill in effectively dealing with the public and other agencies.
Ability to safely operate a motor vehicle.
Ability to conduct interviews of prospective employees.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Outlook, Work, Excel, and other related programs.
Ability to support the Mission of the City of Casselberry: Committed to protect and enhance the quality of life within its community.
Ability to support the Core Values of the City of Casselberry.
Ability to support the Vision of the City of Casselberry: A vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government.

Responsibilities

Provides oversight and coordination of the Police Records Department.
Recommends plans, programs and courses of action to Police Captains and implements such plans, programs and actions that are consistent with the policy direction of the Police Department.
Oversees and ensures the accuracy of electronic filing, indexing and scanning of preceding days’ police reports as defined in the Uniform Crime Report (UCR) and forward accordingly to the State Attorney’s office.
Receives request, reviews and performs court ordered Seals and Expungements of criminal arrest files.
Prepares stolen property monthly validations to ensure accurate documentation for each case, notifications to victims and dissemination of validations to the Seminole County Sheriff’s Office.
Oversees and provides support to Records staff regarding public records requests that do not adhere to the defined policies and procedures.
Supervises the Senior Records Clerk and the Records Clerk in the logging and uploading of traffic accidents/reports into the records management system.
Responds timely to requests from customer(s), internal and/or external, for preparing public records requests.
Serves as Point of Contact (POC) for the Department of Highway Safety and Motor Vehicles and performs quarterly audits per memorandum of understanding.
Serves as Point of Contact (POC) for Florida Crime Information Center/National Crime Information Center (FCIC/NCIC) and maintains FCIC certifications for all City Police Officers per memorandum of understanding.
Establishes and terminates individual access to the assigned governmental agency databases.
Supports and exemplifies the City’s identified core values, supports the mission and assists the City to attain its’ vision and goals through the efficient operation of assigned employees and/or departments.
Carries out management responsibilities in accordance with the organization’s policies, procedures and applicable laws, including employment laws.
Collaborates with Police chain of command and/or HR in accomplishing employee selection, training and performance management functions.
Collaborates with Police chain of command and/or HR to address complaints and assist in resolving employee relation issues and holds employees accountable for their performance/behaviors as necessary.
Plans, assigns and directs work of directly supervised staff.
Rewards employees appropriately and evaluates performance in a timely manner using the employee evaluation forms instituted by the City of Casselberry.
Oversees and ensures that the required Department/Division orientation and training and applicable on-the-job training is completed.
Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.
Follows safe working practices and has a working knowledge of safety practices and procedures.
Attends or designates personnel to attend conferences and meetings to keep abreast of current trends in the field.
Recommends to supervisor proposed expenditures for the Records Department budget.
Acts a notary public, if licensed.
Completes required or assigned training timely and applies acquired knowledge and/or skills.
Adheres to laws, regulations, and policies of the City and of the assigned Department.
Follows instructions provided by the supervisor, Department Director or their designee.
Participates in department meetings, staff meetings and other related activities.
Maintains, preserves, retains and disposes of public records according to FS Chapter 119.
Participates as a member of the City staff as required to take action in the event of an emergency.
Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee.