Police Records Specialist

City of Richmond•Richmond, CA

3d•Onsite

About The Position

The City of Richmond is seeking qualified, well-organized, and team-oriented candidates for the position of Police Records Specialist. This role performs a wide variety of general and specialized clerical and technical duties in support of the Richmond Police Department’s Records and Special Services Division, and other law enforcement agencies in West Contra Costa County as assigned. Duties include operating specialized computer systems, initiating, processing, and maintaining documents, correspondence, and statistics. The position also assists in processing prisoners, including searches and safekeeping of property, and provides information and services to the public and other law enforcement agencies. The ideal candidate is a self-starter who excels at working with others to provide excellent customer service, is detail-oriented, maintains a positive attitude, and thrives in a team environment. This is a 24-hour, 365-day operation requiring shift work, including holidays and weekends, and may involve assisting in booking, searching prisoners, and providing temporary care and oversight of juveniles.

Requirements

High School diploma or GED equivalent
Two (2) years of full-time clerical experience
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
Must pass a polygraph and an extensive background examination.
As a condition of employment, psychological, medical, and drug testing are also required.
Fully vaccinated, including the booster, for COVID-19 (or have an approved medical or religious accommodation).
Knowledge of filing methods and procedures
Knowledge of principles and procedures of recordkeeping
Knowledge of proper use of spelling, grammar, and punctuation
Knowledge of modern office practices and equipment, including computers and applicable software
Skill in organization
Ability to learn the organization, procedures, and operation details of the City, the Police Department, and other law enforcement agencies
Ability to learn to perform a full range of specialized police and public safety technical tasks under minimal supervision
Ability to learn to correctly interpret and apply the laws, codes, policies, and procedures related to the processing of law enforcement documents and information
Ability to learn the operation and application of specialized law enforcement automated information and records management systems
Ability to maintain complete and accurate records and reports
Ability to type at the minimum rate of 45 net words per minute
Ability to follow oral and written directions
Ability to establish and maintain effective working relationships
Ability to communicate effectively, both orally and in writing
Ability to work courteously with the public, other law enforcement agencies, and departmental staff

Nice To Haves

Self-starter who excels at working with others to provide excellent customer service
Detail-oriented
Maintains a positive attitude when navigating a wide variety of challenges
Self-motivated
Willing to take on new challenges
Possesses strong analytical skills
Thrives in a team environment

Responsibilities

Operates remote computer terminals for the entry, review, and data retrieval of the California Law Enforcement Telecommunications System (CLETS), California Justice Information Systems (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), the Records Management System (RMS), Justice Automated Warrant System (JAWS), and a Digital Photo Imaging System.
Types and inputs a variety of law enforcement information on computerized and manual records and logs as specified; teletypes confidential reports, correspondence, and other sensitive informational issues to local, state, and national law enforcement agencies.
Receives fees for services and Richmond bails, as well as other outside agencies, disseminates to their specifications, issues receipts, and reconciles cash drawers.
Fingerprints prisoners and citizens as required under City ordinances; types and processes the necessary fingerprint cards for state and federal law enforcement agencies; and registers and processes newly-released felons on parole and probation, and disseminates information to the appropriate divisions of the Department of Justice (DOJ).
Maintains and validates records as mandated by the DOJ.
Indexes and files basic law enforcement information, and checks and maintains a variety of files and departmental records specific to the work unit; enters pertinent law enforcement data from criminal police reports into the computerized Records Management System (RMS); verifies reports for accuracy; duplicates and disseminates reports to the appropriate divisions within the Police Department; and numerically files reports for retrieval.
Photocopies and distributes crime, incident, arrest and accident reports to the general public and various agencies; prepares misdemeanor court packets for the District Attorney’s Office to assist in prosecution including crime reports, amendment information and supporting documents or records; follows federal, state and local laws when releasing information.
Assists, provides information, and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone, including forwarding calls to appropriate personnel, and taking and providing phone messages.
Processes, tracks, and distributes witness appearance subpoenas, and coordinates appearances for Richmond Police Department personnel.
Assists in escorting prisoners for transportation to jail or court; assists in the processing of juveniles, and may be assigned to watch juveniles pending notification of child protective services for release to relatives.
Required to work various shifts associated with a 24-hour, 365-day operation and wear a uniform.
Performs related work as required.