Police Records Specialist

City of Spokane • City of Spokane, WA

2d • Onsite

About The Position

Performs difficult specialized records management work providing information and records maintenance functions in the Records section of the Police Department. This role provides records management for multiple law enforcement agencies and criminal justice agencies throughout Spokane County. Receives counter, fax, and telephone inquiries from internal customers and external law enforcement agencies, answers questions of a general and law enforcement nature, and refers individuals to appropriate sources of information. Employees are assigned multiple distinct functions within one of the primary work groups including criminal records, domestic violence orders, and public window.

Requirements

• High school diploma or equivalent.
• Two years of clerical office work experience with primary duties in data entry or administrative tasks.
• Must be able to type at the rate of 200 keystrokes (40 words) per minute.
• Must obtain ACCESS II certification within the probationary period.
• Must submit to fingerprint and background investigation prior to appointment.
• Must submit a Personal History Statement (PHS) form.
• Applicants may be subject to random drug tests during employment.

Nice To Haves

• One year of business or clerical education above the high school level may substitute for one year of the experience requirement.
• An associate degree or higher from an accredited college or university in business, communications, social science, criminal justice, or a closely related field may substitute for the two-year experience requirement.
• Equivalency: We accept equivalent combinations of education and experience.

Responsibilities

• Reviews, verifies, and processes reports, warrants, requests, teletypes, and faxes.
• Enters, updates, and corrects multiple databases as required.
• Processes reports including, but not limited to, runaway/missing person reports, stolen vehicle recoveries, warrants, offender based tracking systems, and ineligibility to possess a firearm.
• Receives, sorts, reviews, scans, indexes, makes copies, corrects, and disseminates documents as required by applicable laws, policies, and procedures.
• Reviews, verifies, and processes court orders, enters information into databases, and updates databases as the court orders are served or status is changed.
• Works closely with court staff to review court orders and makes requests for any corrections when needed.
• Reviews applications for gun licenses and conducts criminal background checks for concealed pistol licenses and firearm dealers.
• Generates paperwork and submits requests to outside agencies (DOL etc.).
• Interacts with customers in person, by phone, and by email.
• Performs cash transaction duties handling funds, change, receipts, reconciliation, deposits, and disbursements.

Benefits

• We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status, or disability status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED