Police Records Specialist - Part-Time
About The Position
The Police Records Specialist transcribes dictated police reports and enters reports into local and state-wide computers; processes written reports, forms, and documents; verifies that necessary information is included on forms; responds to inquiries and requests for services from public, department personnel, and law enforcement agencies; enters and maintains warrant records for Greeley, Weld County, and surrounding municipal agencies. This position involves a variety of tasks including answering phones, completing computer queries, entries and cancellations; transcription from digital recordings to computer; assisting the public in person and via telephone; assisting officers and personnel from other criminal justice agencies via phone and in person; disseminate records, in compliance with State and local government policies; filing; use standard office equipment. We are a 24/7 operation, and shift-work - including nights, weekends, and holidays is required. A thorough background check, drug test, and polygraph examination will be conducted.
Requirements
- High School diploma or equivalent.
- One (1) – Three (3) years administrative support experience with increasingly responsibilities.
- One (1) year experience working with Microsoft Word, Excel, Access, PowerPoint, or other equivalent software packages (will be tested).
- One (1) year data entry and typing experience (will be tested).
- Excellent customer service skills and experience working with the public.
- Possession of a valid driver’s license.
- Ability to use or learn CAD, RMS, and NCIC/CCIC.
- Ability to communicate effectively, both verbally and in writing.
- Ability to multi-task and meet deadlines under pressure and with frequent interruptions.
- Ability to learn the organization, procedures, and operating details of the department/division.
- Ability to work as an effective member of a team.
- Ability to manage stressful situations.
- Ability to maintain the confidentiality and integrity of Police records.
- Ability to perform routine clerical work including the maintenance of appropriate records and preparation of reports.
- Ability to understand and carry out verbal and written directions.
- Ability to establish and maintain effective work relationships with City staff and the public.
- Knowledge of general clerical procedures, practices, or operations as required.
- Ability to maintain accurate and detailed records and record keeping systems.
- Ability to effectively collaborate with team members in-person and remotely.
- Ability to multi-task with inflexible deadlines.
Nice To Haves
- Bilingual in Spanish and English.
Responsibilities
- Transcribes dictated police reports and enters reports into local and state-wide computers.
- Processes written reports, forms, and documents.
- Verifies that necessary information is included on forms.
- Responds to inquiries and requests for services from public, department personnel, and law enforcement agencies.
- Enters and maintains warrant records for Greeley, Weld County, and surrounding municipal agencies.
- Answers phones, completes computer queries, entries and cancellations.
- Transcribes from digital recordings to computer.
- Assists the public in person and via telephone.
- Assists officers and personnel from other criminal justice agencies via phone and in person.
- Disseminates records, in compliance with State and local government policies.
- Files documents.
- Uses standard office equipment.
- Provides excellent customer service skills.
- Displays basic math skills.
- Communicates effectively, both verbally and in writing.
- Effectively multi-tasks and meets deadlines under pressure and with frequent interruptions.
- Maintains the confidentiality and integrity of Police records.
- Performs routine clerical work including the maintenance of appropriate records and preparation of reports.
- Understands and carries out verbal and written directions.
- Establishes and maintains effective work relationships with City staff and the public.
- Provides administrative support for the designated department, while meeting deadlines as assigned.
- Performs routine administrative support including the maintenance of appropriate records and preparation of reports.
- Enters pertinent and confidential information into computer system accurately.
- Communicates effectively in person, via email, via virtual meetings and via telephone.
- Corresponds by meeting in person, via phone calls, emails, or written letters.
- Establishes and maintains effective working relationships.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
